PA & Events Coordinator Apprentice

We are seeking a highly organised, proactive Apprentice PA & Events Coordinator to support senior leadership and the delivery of Synonymous Sport’s growing events portfolio. 

This is a development role with structured training, clear management and direct exposure to leadership. The role sits within the Support & Growth function of the business and exists to: 

Protect and free up Founder time Improve internal organisation and execution rhythm Ensure professional, well-coordinated event delivery
Support smooth day-to-day operations Founder and the event’s support is the priority focus of the role. 

The purpose of this role is to: 

Provide structured support to the Founder (primary priority) Support the Head of Operations (Integrator) with internal coordination Coordinate the administration and logistics of Synonymous Sport events You will report directly to the Head of Operations (Integrator), who will manage priorities, workload and development. This ensures clear direction, appropriate scope and strong mentorship, while maintaining close collaboration with the Founder and wider Senior Leadership Team

Headline Responsibilities:

Founder Support (Primary Focus) 

Coordinate the Founder’s diary, including meeting scheduling and travel coordination Assist with structured inbox management, identifying priority communications Maintain and track the Founder’s tasks, ensuring deadlines and follow-ups are monitored Prepare meeting agendas, notes and follow-up actions Attend selected meetings to take accurate minutes and record agreed actions Ensure actions are assigned, recorded and followed up on Anticipate scheduling, travel and preparation needs to maximise efficiency Support structured problem-solving tasks by gathering information, preparing summaries and escalating where needed Provide professional administrative support relating to the Founder’s agreed business and external interests, with clearly defined boundaries

Management of Synonymous Sport Hospitality and Ticketing 
Events Coordination & Administration (Secondary Focus) 

Support planning and administration of all Synonymous Sport events Maintain guest lists, ticket allocations and attendance records Assist with supplier coordination and documentation Support the planning and coordination of Private Round Table events Help coordinate quarterly internal team events Assist with post-event follow-ups and reporting 

Head of Operations & Internal Coordination:

Support internal meeting scheduling and action tracking Maintain task trackers and documentation (Asana, Capsule CRM etc.) Assist with reporting coordination (event sales, pipeline updates etc.) Help ensure information is organised, accurate and up to date 
Support internal meeting rhythm (preparation, note-taking, follow-up) Office & Administrative Support Manage office stationery and basic supplies Maintain organised digital filing and documentation systems Support practical business-related tasks and logistics as required (e.g. venue visits, supplier collections, document handling, operational materials) Support ad hoc administrative tasks where capacity allows

Training:

Business Administration Level 3 Apprenticeship Standard:

Apprentices learn the skills they need on the job with the guidance of a development coach who is an expert from industry. You will finish your apprenticeship with a recognised qualification, valuable industry experience, money, and substantial opportunities for promotion Training is a blended learning delivery model: online learning, classroom sessions, work-based training, independent research, workplace projects, one-to-one support and training

Your training will include:

Information Technology Record Document Production Stakeholders and Stakeholder Management Policies Business Fundamentals Planning and Organisation Relevant Regulation Processes Effective Project Management Managing Performance

For a full overview of the business administrator standard, please click on the following link:

https://creativealliance.org.uk/apprenticeships/business-administrator-level-3/

Training Outcome:
Potential for full-time employment upon successful completion of the apprenticeship

Employer Description:

Synonymous Sport was founded in early 2022 with a clear mission: to elevate brands through sports sponsorships.
We are building a motivated, ambitious team within a supportive, fast-paced agency environment where learning, development and progression are actively encouraged.

Working Hours :
Monday - Friday, 9.00am - 5.00pm

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Initiative