Business Administration Apprentice

Job Title: Level 3 Business Administrator (Apprentice).

Role Overview

The Level 3 Business Administrator will support the smooth day-to-day running of administrative operations across the business. Phase Electrical Distributors Limited currently has 6 branches across the South East, a Distribution centre and a Renewables division. This role provides exposure to multiple departments, including IT coordination, HR, fleet management, finance, and health & safety, contributing to overall organisational efficiency.

The apprentice will develop a broad skill set while supporting core business functions, demonstrating initiative, strong communication, and the ability to manage multiple priorities. They will work predominantly within the HR & Health & Safety department, assisting with HR processes such as tracking and recording employee absences, taking notes during meetings, monitoring Health & Safety reports and updates, and helping ensure departmental tasks and procedures are being completed efficiently.

Key Responsibilities

Managing emails, calendars, and internal communications Data entry, record keeping, and document management Preparing reports and spreadsheets Handling phone and email enquiries Supporting internal processes and workflows Communicate effectively with internal staff Providing professional and timely responses Building relationships and maintaining standards Supporting implementation of new systems or procedures Assisting different teams (HR, finance, operations, sales, etc.) Monitor and manage vehicle compliance Support onboarding and offboarding processes for new starters and leavers Assist with general HR administrative tasks Support the administration of health & safety processes and documentation Assist in maintaining compliance records and reporting requirements Ad-Hoc Sales Ledger tasks (e.g. chasing payments) Ad-Hoc with Purchase Ledger tasks (e.g. processing invoices) Manage workload and priorities to meet deadlines

Development Opportunity

This apprenticeship provides the opportunity to gain hands-on experience across multiple business functions while working towards a recognised Level 3 Business Administration qualification. The role can be tailored to support further development in areas such as finance, HR, or operations depending on business needs.

Skills

Strong written and verbal communication skills Good organisational and time management abilities Attention to detail and accuracy Proactive and willing to learn Ability to work independently and as part of a team Professional, reliable, and maintains confidentiality Problem-solving mindset with a positive attitude

You will be directly employed by Phase Electrical.

Training:

Completing a Level 3 Business Administration Apprenticeship standard.

The vocational and academic training aspects are separated and delivered by separate teams. The vocational training and assessment is conducted, more often than not, on site according to the employers' wishes.

Notice of dates is agreed well in advance of a site visit. Training and assessment is conducted both on and off the job, according to the needs of the course and the learner. Every effort is made to ensure the best result is achieved by the learner.

Training Outcome:

Opportunities that could arise after the apprenticeship are:

Sales Team Member Sales Rep Administration Supervisor/Manager Finance 

Employer Description:

You will be directly employed by Phase Electrical

Working Hours :
Monday to Friday, between 8am - 5pm.

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Creative,Initiative,Non judgemental,Patience,Physical fitness,Timekeeping,Enthusiasm,Keen to work and study