Apprentice Receptionist and Administrative Assistant (36384)

Main Responsibilities:

Perform Receptionist duties throughout the school day: acting as first point of reference for, receiving callers, children, parents, visitors and telephone enquiries Offer helpful, friendly, approachable and professional service at all times and take appropriate action, resolving minor matters, referring more serious matters to appropriate member of staff Provide confidential secretarial service to all relevant staff members, to include preparation, production, distribution and monitoring where necessary of correspondence, maintain general and confidential filing systems To distribute all correspondence to parents and other external stakeholders by email, text and post To prepare, design and produce the academy newsletters including photocopying, distribution and collating feedback Adhere to school procedures and ensure that staff receive messages promptly and accurately To provide information to whole school upon request Comply with policies and procedures covering child protection, health, safety and security Contribute to safeguarding the welfare of children in the academy Maintain the security of property in a way that is consistent with procedures and legal requirements, reporting any concerns about safety and security to the appropriate staff Maintain the visitor's logbook and ensure all visitors and contractors can be identified by wearing clearly visible badges Regularly review own practice, set personal targets and take responsibility for own personal development Take responsibility for your work, encourage and accept feedback from your colleagues and your line manager and respond to or adapt to change as required Take an active part in the Performance Management process with your line manager, sharing your success stories as well as your challenges Continue to learn and develop as a professional, completing induction, attending relevant training to update knowledge and skills, enhancing qualifications Appreciate, respect and support the role of other professionals Produce and collate all pupils dinner choice registers daily Produce and collate end of day bus lists for staff Maintain high standards when managing confidential information, complying with the school’s data protection procedures and legal requirements at all times under the direction of the Data manager Follow school attendance procedures under the direction of the Office manager Produce attendance and dinner registers daily

How you will be supported:

Full training and support will be provided by The Growth Company to help you achieve your apprenticeship and reach your full potential in your role.

What will happen next:

New applicants to The Growth Company who meet any basic entry requirements of the role will be contacted within two working days to be invited to meet a member of our team. You will then have the opportunity to find out:

More about this vacancy and any others you are suitable for Any training you need to complete What the next steps will be

How you could get there:

If you would be catching public transport for this role, visit the Journey Planner on www.tfgm.com to see how you would get there and how long it would take.

Training:

Business Administrator Level 3.

Training Outcome:

Possible progression within the company and progression onto the next level apprenticeship.

Employer Description:

We are a group of 6 schools. On 1st May 2012 Oakwood High School changed status to become an academy operating within a single academy trust (SAT) and changed its name to Oakwood Academy. We were inspected by Ofsted in July 2013 and were judged to be outstanding in all areas. In July 2015 we converted to a multi academy trust (MAT) as we felt strongly that single academies needed to work in collaboration with other schools. The Trust is called Kings Academy Trust.

Working Hours :
Monday - Thursday 8am - 4pm, Friday 8am - 2:30pm

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Team working,Initiative,Confidential,Professional,Hardworking,Work with sensitivity,Work with discretion