Business Services Administrator Apprentice

The role of this position is to be the support of day-to-day Business Services functions across the UK. This role provides essential administrative, operational, financial and clerical support to ensure smooth daily business operations.

Key responsibilities include:

Managing correspondence Maintaining files Helping with daily accounting tasks Data entry, and financial reporting and handling data entry with high accuracy. They act as a liaison between teams, manage office supplies, and support project-based tasks

Main duties and responsibilities:

Ensure the office is supplied and purchases are kept to a “necessary” basis Provide personal assistance to both the Office & Administration Co-Ordinator & the Finance Co-Ordinator ensuring information is supplied as & when required Be a support point of contact centrally for staff Assist with the management of the vehicle fleet centrally including monitoring fuel and telematics Assist with the management of the Vehicle Repairs Process and Servicing for Cleaners & maintenance vehicles in conjunction with the drivers and National Services Managers To look at and implement improvements to the current systems where necessary Ensure all central documentation is continually updated such as HR files, Annual Leave, Sickness, SOLO (training to be provided) Assist with the Support of all IT purchases and issues Ensure office routine tasks are completed and recorded e.g. fire alarms, fire extinguishers, first aid kit replenishments, accident report documentation etc. Backup for ordering consumables, parts for stock when required working with the Regional Operations Managers Assist with the Central management of PPE/Tools in conjunction with Maintenance Supervisors Assist with resolving complaints in a timely manner with full audit trail recording Assist with drivers' licence compliance checks Assist with invoice processing - Maintain well organised and accurate electronic filing systems, to enable easy location of invoices and other documentation to resolve queries that arise after original invoices are processed Assist with credit card processing Assist with creating new suppliers Assist with creating purchase orders Ensuring company policies are followed, including Health & Safety, Equal Opportunities, and confidentiality guidelines

The above is not an exhaustive list of duties and you will be expected to perform different tasks as necessitated by the organisation which are relevant to your post.

Training:

As a Business Administrator Apprentice, you will complete the following qualifications as part of your apprenticeship:

Level 3 Business Administrator Standard Apprenticeship You will also develop the skills, knowledge and behaviours required to work within an office environment This apprenticeship is delivered in the workplace and 20% of your working time will be dedicated towards training and learning new skills You will be allocated a tutor who will provide you with personal support and assessment at pre-arranged times Assessment is through a variety of methods, including observations in the workplace, witness testimonies, product evidence and professional discussions All evidence will be logged to your electronic portfolio

Training Outcome:

Great prospects for progression to a full-time position for the right candidate.

Employer Description:

Danfo is an international company specialising in the design, manufacture, installation, and maintenance of high-quality public toilet facilities. Founded in 1969 in Sweden, Danfo has over 50 years of experience delivering clean, safe, and sustainable sanitation solutions for cities, parks, transport hubs, and outdoor environments. The company combines innovative design, modern technology, and long-term maintenance services to create durable and accessible public toilets that meet the needs of communities worldwide. With operations in several countries including the UK, Danfo is committed to improving public spaces through reliable, inclusive, and environmentally responsible toilet solutions.

Working Hours :
Monday - Friday. 8-hours per day, flexible between the hours of 8.00am - 5.00pm, with up to 1-hour maximum paid lunch break.

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Number skills,Logical,Team working,Initiative,Good attendance record,Self Motivated,Good knowledge of Microsoft,Adaptable,Clean and tidy appearance