Practice Group Assistant - Apprentice

Summary of duties include but are not limited to:

Workload Management:

Update staffing and availability trackers/calendars; enter assignments and staffing coverage notes Post and manage sign-up sheets for client development, pro bono, and shadowing; compile responses Run standard utilization/time-entry reports; distribute; flag missing time or obvious anomalies Process leave/time off/overtime requests in systems; verify approvals; send reminders Maintain absence calendar; update entries per instructions

Talent Management:

Schedule trainings; send invites; track RSVPs/attendance; manage recording uploads Prepare training materials using templates; update training logs Open evaluation cycles; collect self-evaluations/feedback; check completion; file materials Gather headcount inputs for laterals from templates; update headcount tracker Follow onboarding/deboarding checklists; track completion Maintain mentor/mentee lists Log secondment requests; update status and dates Arrange logistics for orientation, retreats, and meetings (rooms, catering, materials) Coordinate appreciation/milestone events (guest lists, invites, small gifts); process basic expenses

Partnership Matters:

Assemble promotion binders/packs from provided materials; apply formatting; verify completeness

Financial Management:

Download and distribute standard weekly/monthly utilisation and financial reports Identify missing time and potential miscoded expenses; prepare correction lists; route and track closures Maintain simple event/conference budget trackers; collect receipts; reconcile against approvals

Meetings and Events:

Book rooms/virtual links; send calendar invites; manage RSVPs and materials Draft agendas and slides using templates; compile provided content Record minutes; upload to repository; track follow-ups in a checklist; send reminders Maintain committee rosters and shared folders/sites (e.g., SharePoint/Teams)

Marketing and Client Development:

Update bios, matter lists, and credentials per templates; ensure formatting consistency Process conference registrations; track approvals; coordinate travel info; maintain attendance logs Support marketing events logistics (invitations, guest lists, name badges); compile post-event attendance

Practice Management Collaboration:

Maintain shared templates and process documents; ensure version control in repositories Pilot checklists; gather user feedback via simple surveys; compile summaries

Knowledge Management:

Post updates to PG intranet pages; tag content; archive outdated materials Conduct periodic content audits; fix broken links; apply naming conventions Schedule tool demos/pilots with Research Services; collect user feedback via forms; summarise adoption notes

Any other ad hoc requests or project work as reasonably requested.

Training:

Business Administrator Level 3.

Training Outcome:

The apprentice will be well-equipped with their studies and experience in a law firm environment to excel in their career. 

Employer Description:

Dechert is a global law firm, focused on sectors with the greatest complexities, legal intricacies and highest regulatory demands, we excel in delivering practical commercial judgment and deep legal expertise for high-stakes matters. We value openness, communication, integrity and honesty, thriving on the individual and collaborative efforts that are essential to producing excellent results. At Dechert, we are committed to attracting a diverse group of highly talented individuals from all sources, regardless of background. We seek to hire men and women with sharp minds, a passion for learning and the skills to deliver a level of client service that is distinctively Dechert. Dechert is committed to ensuring equal employment opportunity and non-discrimination. We are proud of our Firm and want everyone to feel welcome with an equal opportunity to excel.

Working Hours :
Monday - Friday (9:30am-5:30pm - 1-hour lunch break each day, 35-hours a week)

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Creative,Initiative,Non judgemental,Patience