Finance & Operations Assistant

Finance & Operations Assistant

Location: Office-based in Dinnington, S25 (with flexibility for 1 day per week from home)

Hours: 30 hours per week

Salary: £27,500 to £30,000 pro rata 

About the Role

Our client, an IT managed service provider, is looking for a highly organised and proactive Administrator / PA type candidate to support the day-to-day running of their business.

This is a hands-on, varied role focused on bookkeeping, administration, and keeping the business running smoothly behind the scenes. You’ll take ownership of key operational tasks — particularly around finance — and ensure nothing slips through the cracks.

This role is ideal for someone who enjoys taking responsibility, staying on top of everything, and making a real impact in a small but growing company.

Key Responsibilities

Finance & Bookkeeping (Core Focus)Manage day-to-day bookkeeping using Xero and Business SystemsRaise and send customer invoices accurately and on timeMonitor outstanding invoices and proactively chase late paymentsMaintain up-to-date and accurate financial recordsReconcile bank transactionsProcess supplier invoices and ensure timely payments

Administration & Business Support

Manage incoming paperwork (supplier bills, receipts, documents)Ensure all financial documents are recorded correctly in Xero and business systemsKeep on top of general administrative tasks across the businessTake ownership of tasks that are important but often deprioritised

Procurement & Coordination

Assist with ordering equipment and servicesLiaise with suppliers where required

Office & Team Support

Keep the office running smoothly (supplies, consumables, general organisation)Order and manage stock such as stationery, refreshments, and essentialsSupport small team initiatives (e.g. birthday cards, team touches)

Light PA Support

Assist with ad-hoc admin tasks for the business ownerHelp ensure key tasks and deadlines are not missedAct as a reliable point of support to keep things moving

About You

Experience in bookkeeping and administrationStrong working knowledge of XeroHighly organised with excellent attention to detailProactive and able to take ownership without needing directionComfortable chasing payments professionally and confidentlyAble to manage multiple priorities and stay on top of tasksConfident enough to challenge when something isn’t right or has been missedFriendly, approachable, and a team player

Interested? Please apply with your latest CV.

 

 

INDLS 

Equals One is an advertising and recruitment agency working on behalf of our client to promote this vacancy. You may be contacted directly by the employer should they wish to progress your application. Due to the number of applications we receive, we are unable to provide specific feedback if your application is unsuccessful.