Apprentice Finance Administrator

Processing purchase invoices, credit notes, and raising ad-hoc sales invoices Managing credit card payment processing Running supplier payment batches Handling staff expense claims in line with company policy Verifying, updating, and maintaining supplier details Preparing supplier statement reconciliations to ensure accuracy of outstanding balances Managing and maintaining meeting rooms and booking schedules Making hotel bookings for staff when required Ordering lunches for meetings Supporting general administrative tasks across the office Handling queries sent to the Finance team and ensuring timely, accurate responses Communicating with suppliers, staff, and other stakeholders to resolve issues Building positive working relationships to maintain smooth cross‑department operations This role exists to ensure that both financial operations and office administration run efficiently and to a high standard

Accountabilities & Commitments Required:

Accountability for Accuracy and Compliance:

Candidates must take ownership of:

Ensuring all financial data (invoices, expenses, payments, reconciliations) is processed with a high level of accuracy Following internal finance procedures, purchase controls, and the expenses policy Maintaining up-to-date, supplier records and ensuring changes are correctly verified Protecting the integrity of financial information by identifying discrepancies and acting promptly to correct them Obligation: Maintain consistent attention to detail and uphold the organisation’s financial controls at all times

Commitment to Confidentiality and Professional Conduct:

Handle financial data, supplier information, and employee expense details with complete discretion Treat all sensitive information in line with confidentiality policies and GDPR expectations Represent the organisation professionally in all communications - written, verbal, and face-to-face Obligation: Exercise good judgement and maintain trust by safeguarding sensitive information

Accountability for Timely Delivery and Prioritisation:

Manage a varied workload in a busy environment, ensuring deadlines are met - particularly payment runs, reporting cycles, and meeting room/office arrangements Prioritise tasks logically when dealing with competing demands Take responsibility for following tasks through to completion without needing constant oversight Obligation: Maintain a proactive approach to workload management and deliver high-quality outputs under time pressure

Commitment to Team Collaboration and Support:

Work closely with colleagues in Finance and across the wider office to support shared goals Step in to support others during busy periods or absences Contribute positively to team culture and communication Obligation: Demonstrate a co-operative, supportive attitude and help maintain a strong team dynamic

Accountability for Office Standards and Professional Environment:

Ensure meeting rooms, reception, and common areas are organised, clean, and presentable Manage bookings and office arrangements with care and accuracy. Uphold a welcoming, professional atmosphere for staff and visitors Obligation: Take pride in supporting a well-organised and professional office environment

Quality & Environmental Responsibilities:

Responsible for the management, compliance and upkeep of the quality & environmental procedures, records, and documents relevant to the role

Training:
Business Administrator Level 3 Apprenticeship Standard Work Based Training Regular 4 - 6 weekly Tutor sessions at Work

Training Outcome:
Upon successful completion of this apprenticeship, you will be offered a permanent position

Employer Description:

Our values:
We are part of the Terberg Environmental Group that has roots going back to 1869, part of
the larger Terberg Group that is still family-owned. With family values at our core, we
operate honestly and with integrity. We aim to represent our core values in all areas of our
work. Our core values are: Customer Focus, Entrepreneurial Spirit, Flexibility, Innovation,
Integrity, Quality and Sustainability.

Working Hours :
Monday - Friday, 8.00am - 4.00pm

Skills:
Communication skills,IT skills,Attention to detail,Customer care skills,Number skills,Team working