HR Apprentice

Casual Worker & Pay Administration

Checking eligibility to work documentation Processing contracts and claim forms Keeping up-to-date, accurate records Undertaking pension assessments – to establish eligibility for auto enrolment Updating and communicating changes to the Casual Workers policy Clearly explaining/communicating/training on guidelines around the hiring of casual workers

Onboarding

Responsible for making all HR arrangements for new staff following a job offer Carry out compliance checks including eligibility to work, references in line with the Inter Agency Misconduct Disclosure Scheme and any other checks in line with the IDS Recruitment & Safeguarding policies When applicable and with support from the HR Coordinator, administer certificate of sponsors and support new staff with their visa applications Prepare contracts, offer letters, payroll documentation and any other information for new joiners, working with other members of the HR team and managers to ensure salary offers are in line with IDS policy. Ensure all documentation is completed accurately and in a timely manner Undertake pension assessments – to establish eligibility for auto enrolment Carry out individual one-to-one HR inductions Administer and coordinate the new staff induction event Work with the HR Advisor on a project to improve induction processes at IDS

International working

Support the Director of HR and HR Advisors with administering applications for international working placements Prepare and collate documentation for setting up ‘Employer of Record’ arrangements

Committee Administration & Coordination

Responsible for organising and administering a range of formal employment and other committees to ensure they run smoothly and efficiently Provide committee and meeting support such as scheduling, venue preparation, catering, agendas, papers, minutes and track actions Work with the Director of Research to administer the Sabbatical scheme

General HR Operations & Administration

Process contractual changes for existing staff, such as change of hours, etc. accurately and in a timely manner Support Employee Self-Service (ESS) and Manager Self-Service (MSS) users Arranging meetings, including room bookings and catering arrangements General administrative duties including processing invoices, filing, archiving, ordering stationery Maintain secure digital files and support with policy, guidance and intranet updates Handling employee enquiries – providing good customer service and referring to HR Team members where appropriate Monitor the HR shared inbox: acknowledge, triage and respond to routine enquiries professionally; signpost or escalate non-routine/sensitive matters Processing HR’s monthly credit card statements with clear supporting evidence Support the HR Advisors to carry out monthly payroll checks, resolve simple discrepancies, and flag complex issues promptly Supporting administration of Safeguarding processes, including facilitating DBS checks At busy times, supporting the recruitment processes Attend training to build skills and keep knowledge current-Any other duties considered reasonable for this role 

Training Outcome:

There is the possibility of a full-time job upon successful completion for the apprenticeship.

Employer Description:

The Institute of Development Studies (IDS) is a global leading institution for research, teaching and learning, and impact and communications, based at the University of Sussex.  We are ranked first in the world for development studies by the QS University Rankings, together with the University of Sussex. We are also ranked best international development policy think tank.

Working Hours :
Monday to Friday with work-based learning and any required attendance at Chichester College. Times to be confirmed.

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Team working,Initiative,Follows Procedures,Methodical,Willingness to learn,Maintains confidentiality,Meets Deadlines,Able to prioritise,Enthusiastic