Rehability UK-Level 3 Business Administration Apprentice -GL20 8DN

Rehability UK is seeking a motivated Level 3 Business Administration Apprentice to join our team. This paid apprenticeship offers an excellent opportunity to develop essential administrative skills within a supportive environment. The successful candidate will assist with day-to-day office tasks, gaining practical experience in business operations and administration. This role is ideal for individuals looking to kick-start their career in office management and administrative support.

People Administration

Process paperwork related to variation of contracts for exiting employees, ensuring compliance with legal and organisational requirements Prepare and distribute HR-related documents, such as employment contracts variation of contract letters Produce regular management reports Support the implementation of systems relating to the function, for example, Sage Assist in the recruitment process by posting job openings, screening resumes, scheduling interviews, and conducting background checks, when instructed Support the management of the sponsorship license and records related to sponsorship staff Administer employee benefits platform Serve as a point of contact for employees regarding HR-related questions, concerns, and requests for assistance Facilitate communication between employees and the PeopleFunction, and escalate issues as needed to ensure timely resolution Promote a positive work environment and organisational culture by fostering employee engagement and morale Manage queries in the general HR Inbox, escalating to the People and Sponsorship Advisor when required Support in right to work checks and DBS applications Submission of Occupational Health referrals Adding new starters to platforms Review of routine employee letters, including probation and invitation letters Fire safety in the office (office risk assessments, regular function checks and recording thereof, nominations for fire warden, logs). PAT testing of office equipment, and ensuring this is done prior to the previous end-date

Office Organisation

Managing use of space by personnel (preventing overcrowding, hot desk bookings). Ensuring any notices are in date (H&S notices, insurance certificates etc).Booking meeting and training rooms when necessary. Keeping the kitchen clean and stocked, where necessary. Organising celebrations in the office, including birthday cards and cakes for staff and registered managers. Managing the archive function for the business

Direct operational support

Answering the telephone when necessary and directing callers to the appropriate person/s. Welcoming guests to the office and supporting their visit with information, guidance and refreshments as appropriate. Planning office induction to new managers and liaising with Heads of Department to facilitate delivery

Administration support

Communicating with staff regarding return of equipment after leaving, etc. Taking and producing minutes for meetings when asked, including, but not limited to, team meetings

Assistance to CEO

 Ensuring refreshments are provided and delivered according to the CEO's requirements, for them and for the Chief Operating Officer and Managing Director. Managing communications for the CEO in all formats. Managing the CEO's environment to comply with their requirements. Undertaking such tasks as buying gifts, arranging travel, etc. as required

This apprenticeship provides a valuable pathway into business administration, offering hands-on experience complemented by ongoing training. We welcome applications from motivated individuals eager to develop their careers in office support roles.
Job Types: Fixed-term contract, apprenticeship.

Training Outcome:

This apprenticeship provides a valuable pathway into business administration, offering hands-on experience complemented by ongoing training. We welcome applications from motivated individuals eager to develop their careers in office support roles.

Employer Description:

Rehability UK is a leading Specialist Healthcare provider for Mental Health, Learning Disability, Autism, Brain Injury Rehab and Children's Services. 

Working Hours :
Full time -Monday to Friday (Hybrid ) 1 day working from home.

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Team working,Initiative