Administration Apprentice

What an Average Week May Look Like

A typical week may include time spent supporting administrative operations within the Trust office, alongside opportunities to work collaboratively with colleagues across different departments such as finance, HR, estates, governance, and school improvement.

The apprentice may assist with maintaining accurate records, updating central systems, and ensuring that information is stored securely and in line with Trust procedures. Other tasks may include preparing spreadsheets, collating data from schools, assisting with communication to stakeholders, and contributing to the organisation of training sessions or governance meetings. The apprentice will gain exposure to professional business processes, learning how a MAT operates strategically while supporting day-to-day administrative functions.

Examples of tasks the apprentice could undertake:

Providing general administrative support, including drafting correspondence, formatting documents, and managing shared inboxes. Assisting with meeting administration, including preparing agendas and organising papers. Maintaining digital and paper-based filing systems in line with data protection requirements. Supporting HR processes such as recruitment administration, onboarding documentation, and maintaining staff records. Assisting with finance-related administration. Updating Trust databases and management information systems to ensure records remain accurate and current. Supporting communications by helping to prepare newsletters, internal updates, and website content. Contributing to event planning, such as training days, Trust-wide meetings, or stakeholder engagement activities. Working collaboratively with colleagues across multiple schools, developing professional communication and organisational skills.

Training:

This will be a blended delivery, a mixture of Microsoft Teams and face-to-face. All training will take place on-site and within your working hours.

Ixion Holdings will complete functional skills where necessary and will ensure Health & Safety, British Values and Equality & Diversity are embedded throughout the course.

Training Outcome:

Potential Career Pathways

Business Administration Officer or Senior Administrator HR or Recruitment Administration  Finance Administration  Governance or Executive Support  School Operations or Office Management

Further Training and Professional Development

Progression to a Level 4 or Level 5 apprenticeship, such as Operations Manager or Associate Project Manager, to develop leadership and project management skills Specialist training in areas such as HR, finance, data management, or estates administration, depending on the apprentice’s interests and organisational needs Opportunities to undertake professional qualifications in business administration, governance, or school business management

Employer Description:

We are a Catholic multi academy trust, currently with 7 schools (3 secondary, 4 primary), 6 schools are in Sefton and 1 in Knowsley. We are entering a period of growth with other schools joining the Trust.

Working Hours :
Monday to Friday 36 hours per week.

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Initiative,Patience