Office Administrator / Receptionist

We're looking for an organised, proactive and friendly Office Administrator / Receptionist to become the central support hub of our busy office. If you love variety, take pride in keeping things running smoothly, and enjoy being the person everyone can rely on, this could be the perfect role for you.

You'll be the first point of contact for our team, clients and suppliers, supporting day-to-day office operations and helping keep our projects, paperwork and site support running efficiently.

What you'll be doing

No two days are the same, but your key responsibilities will include:

Front-of-house & office coordination

Answering calls, taking messages, checking voicemails and managing the office mobile and inboxWelcoming visitors and clients (and making teas/coffees)Handling post and keeping office systems organised and responsive

Keeping the office running smoothly

Keeping the office clean, tidy and well stocked (supplies, sundries, stationery)Coordinating practical admin tasks like scanning/laminating, archiving, shredding, keys, alarms and PAT testing

Weekly staff returns & admin support

Sorting weekly returns folders, checking timesheets against vehicle trackers, filing delivery ticketsProcessing holiday requests (logging on calendars/spreadsheets and confirming to staff)Scanning/filing receipts, accident reports and variation sheets

Health & Safety support

Preparing H&S boxes/folders for teams and projects, keeping first aid kits stockedManaging returns and arranging annual calibration of laser levels

Vehicles & fleet admin

Booking MOTs, services, repairs; maintaining vehicle records and checklistsCoordinating insurance updates, driving forms, accident/repair comms

Purchasing & stock control

Uniform/PPE/tools ordering, stock checks, deliveries and tracking spreadsheetsTool repairs and warranty registrationSupporting company events and seasonal tasks (e.g., Christmas gifts/party)

What you'll bring

Friendly, professional communication skills and confidence dealing with calls, visitors and emailsStrong organisation and multitasking skills with excellent attention to detailConfidence using Microsoft Office and keeping records tidy and accurateA proactive, can-do attitude and willingness to support the teamExperience in administration, reception or office support

Our values

At Chapel Properties, we work with Trust, Respect, Achieve, Team, and Pride and we're looking for someone who brings those values into how they work every day.

Ready to apply?

If you're ready to make an impact and take pride in delivering excellence, we'd love to hear from you.

Apply today using the link provided.