Administration Apprentice - Projects

Invoice Processing & Financial Administration:

NEXPAY Review. Monitor NEXPAY regularly and ensure invoices are actioned in a timely manner. Follow up on outstanding or disputed claims to ensure prompt resolution. Circle Invoice Processing. Assist and collaborate with the GSC team to process all haulier invoices. Ensure invoice accruals are accurate and in line with operational and financial requirements. IC Invoice Clearance. Support the clearance of intercompany (IC) invoices in a timely and accurate manner. Total Invoicing. Assist with the preparation, validation, and submission of total invoicing data. Ensure accuracy and compliance with internal procedures.

Supplier & Account Setup:

Bizagi Raising (Supplier Onboarding). Work with the operations team to onboard new suppliers. Raise Bizagi requests and ensure all required documentation is complete and compliant. Cash Account Raising. Support the raising of new cash accounts in line with company procedures. Credit Account Raising. Assist with requests for new credit accounts, ensuring approvals and documentation are in place.

Procurement & System Support:

Coupa Support. Assist operational teams with raising Purchase Orders (POs) in Coupa. Support ordering of stationery and PPE as required. Help resolve basic Coupa-related queries and escalate issues when necessary.

As an apprentice, you will:

Receive on-the-job training across administration, finance systems, and supplier processes. Develop an understanding of industrial project operations and cost control. Work towards a recognised apprenticeship qualification alongside your role.

Training:
On the job training delivered by the employer. Apprentices without Level 2 English and maths will need to achieve this level prior to taking the end point assessment. For those with an education, health and care plan or a legacy statement, the apprenticeships English and mathematics minimum requirement is Entry Level 3. Allocation of an apprenticeship delivery coach who will carry out regular training. Assessment and support visits to ensure you acquire new learning, knowledge skills and behaviours in order to progress and develop. Identify, track and support 6 hours off the job training activities. Quarterly formal progress review meetings, identifying learning achievements and next steps.

Training Outcome:

The Apprenticeship will initially be a 24 month Fixed Term Contract (FTC), with the aim that Apprentices either move onto a further Apprenticeship or a permanent role  within the business – subject to a suitable vacancy being available and in line with the selection process for the role. 

Employer Description:

DHL Global Forwarding (DGF) is one of five DHL divisions within DPDHL Group. DGF UK specialise in shipping freight by air and sea. We are the world and UK market leader for airfreight and number two for ocean freight. At DGF we have over 30,000 employees working across more than 200 countries. In the UK we have over 1,000 colleagues working across office, warehouse and transport roles. We collect, store and deliver the goods and handle customs formalities.

Working Hours :
Monday to Friday, 9.00am to 5.30pm.

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Number skills,Logical,Team working,Keen to learn and develop