Finance Assistant Apprentice

• Assist with processing financial transactions, including invoices, payments, journals, and income
• Support payroll processes under supervision, ensuring accurate and timely data input
• Assist with student enrolment–related financial administration (where applicable)
• Support income collection, daily banking, reconciliation, and recording
• Help process purchase orders and supplier payments
• Maintain accurate financial records and filing systems in line with procedures
• Assist with data entry, reporting, and basic reconciliations
• Respond to routine finance queries from internal and external stakeholders with guidance from senior colleagues
• Support compliance with financial controls, policies, and procedures
• Contribute to service improvements and efficient ways of working• Ability to identify issues, resolve minor discrepancies, and develop solutions whilst working in adherence to finance policies and regulations.
• The ability to work independently ensuring data accuracy, adequate checking, verifications and approvals are processed in line with procedures and within critical deadlines.
• Contributing towards decision making through involvement in team meetings.
• Check the correct student fees are being charged per the fees schedule and in line with procedures, providing advice and guidance to staff and students where necessary, ensuring timely receipt of the correct fees and funding.
• Scrutinise tutor claims, contacting tutors & Programme Leaders to query and resolve any discrepancies, ensuring the integrity of claims prior to authorisation and payment, escalating to senior colleagues where necessary

• Support colleagues and consult with them to provide advice on student funding and enrolment fee queries.

• Provide finance specific advice and guidance to students through calls, emails and other media as appropriate, signposting to other departments when necessary

 

Training:

Delivery to be completed on site and off the job training either at Barnsley College or your place of work. Student to complete an Accounts Assistant Level 2 Apprenticeship.

Training Outcome:

Level 3 AAT. 

Employer Description:

The Open College of the Arts (OCA) is a non-profit, distance learning specialist based in Barnsley (Digital Media Centre) that provides open-access higher education in creative arts.

Working Hours :
36.5 hours per week

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Problem solving skills,Administrative skills,Number skills,Logical,Team working