Workplace Co-ordinator - Apprentice

Key Responsibilities

Building Operations, Opening & Closing:

Open and prepare the building each morning, ensuring the bistro, main floor and top floor are fully operational, safe and ready for use. Complete structured opening routines including checks on lighting, breakout areas, quiet rooms, fridges, coffee machines and signage. Carry out closing procedures, ensuring spaces are shut down securely, stock is locked away and the building is left safe and compliant. Conduct routine floor walks to identify maintenance issues, hazards or areas needing attention, escalating promptly where required.

Facilities Management & Workplace Maintenance:

Support ongoing upkeep of the building by ensuring all workspaces, kitchens and communal areas remain clean, functional and well presented. Liaise with contractors for onsite maintenance, repairs and scheduled work, ensuring safe access, appropriate supervision and timely completion. Monitor facilities‑related issues raised by colleagues and ensure they are logged, prioritised and resolved through the correct channels. Assist with minor ad‑hoc facilities tasks such as furniture moves, simple equipment checks and troubleshooting low‑level issues before escalation. Support workplace compliance activities by helping maintain records relating to building checks, safety routines and facilities documentation.

Stock, Supplies & Operational Support:

Maintain and replenish stock across all floors, ensuring food, drinks, stationery, sanitary products and cleaning materials are available at all times. Complete full weekly stock audits and maintain accurate trackers and spreadsheets for supplies and petty cash. Manage twice‑weekly milk distribution and ensure all kitchen areas remain fully stocked and functional. Oversee tuck shop operations, including stock checks, replenishment, cash counting and coordination of purchases. Manage supply orders through OP, ensuring timely restocking and proactive forecasting of needs. Support the food bank initiative by coordinating regular shopping and stock preparation.

Meetings, Events & Operational Support:

Prepare meeting rooms to match required configurations, ensuring equipment, refreshments and seating arrangements meet expectations. Coordinate lunches and refreshments for internal meetings and visitor events. Support the planning and delivery of Connect Days through logistical coordination and setup tasks. Provide general workplace assistance to internal teams when tasks relate to space, facilities or operational needs.

Workplace Administration & Additional Duties

Manage production and distribution of staff access passes and car park passes, maintaining accurate records. Oversee allocation and opening of visitor car park spaces and ensure processes are followed. Maintain coffee machine supplies, cleaning materials and consumables across all floors. Support administration of the online DSE platform, ensuring completion rates are monitored and actions followed up. Undertake additional workplace or facilities duties as needed to support the smooth operation of the office, allowing our people to do their best work.

Training Outcome:

They will be supported through ongoing coaching, mentoring and opportunities to broaden their skills across facilities management, health & safety, workplace operations and people support. The role provides a strong foundation for future progression.

Employer Description:

At Datel we use our passion and expertise to empower growing UK businesses to be successful and reach new goals through technology and digital transformation. 
Our customer-facing vision is to be: “Your partner for success in a digital world” 
Digital technologies are a fundamental part of modern business. Our heritage in Sage - and particularly ERP - means that we have seen first-hand how connected technologies are transforming business. 
Now, more than ever, it is core to efficiency, productivity, and growth. Our customers need reliable, strategic advice from a partner they can trust.  We understand the role of technology, we’re here to stay and we see the transformative opportunities on the horizon - from insight through connected data to future tech such as Artificial Intelligence.  
Delivered through the vast knowledge and expertise in our team of around 200 people, we therefore have the skills to be the trusted guide for our customers as they navigate this exciting future: to become their proven partner for business success in an increasingly digital world. 
Values 
Our values guide the way we work with each other, our customers, and our suppliers. Our business is built on our people and when we all pursue the same values, we achieve dramatically more. They are: 
Success – We are passionate about the success of our customers and our team. We invest in the development and expertise of our people to support our mission of customer success. 
Collaboration – Through teamwork, supporting each other and sharing our many skills, we solve our customers’ challenges and help them thrive. Through their goals, we succeed, too. 
Quality – We focus on quality in our work, continual improvement, and exceptional customer service. What we do, we aim to do well. 
Integrity – We operate with integrity, openness, and transparency. We do the right thing to earn our reputation with our peers and the success of our clients. 
Respect – We treat each other, our customers and our suppliers with respect and aim to always operate professionally. 

Working Hours :
Monday to Friday 9am to 5.30pm with an hour for lunch

Skills:
Communication skills,Organisation skills,Problem solving skills,Logical,Team working,Initiative,Patience,Physical fitness