Apprentice Office Assistant

Answer the phone and direct calls as required •Greet visitors to the office Take internal meeting minutes Maintain the general office upkeep i.e. ordering supplies and maintaining tidiness of com-mon areas to project a professional image of the company to staff and visitors Maintaining office equipment for smooth office functionality i.e. coffee machine, copier, plotter General admin duties as required across all sectors of the business – Formatting reports and letters, carrying out office inspections, booking training, meetings etc. Carry out tasks throughout the year that are associated with annual audit requirements Follow all relevant health and safety, environmental and quality assurance policies Support Office Manager to order and maintain records of PPE for employees Support Office Manager to book and monitor staff training

Training Outcome:

As a company we have grown considerably over the past 3 years, but we are still relatively small (30 employees). We are very much invested in developing our employees. We took on an ‘office junior’ 4 years ago has progressed and become an indispensable member of the team, her role has evolved over the years, overseeing audits and managing her own very busy and varied workload. The same opportunities for progression are available in this situation, if individuals wish to progress and prove their ability/willingness, we will support them to progress. Difficult to say exactly what this would look like, as it would depend on what interests them in the role, but could be progression to ‘office manager’ equivalent, or ‘administrative coordinator’ within a particular sector of the company.

Employer Description:

Haydn Evans Consulting Limited was founded in 2000 and despite experiencing continual exponential growth since 2020, necessitating a move to newly refurbished premises, we continue to operate from a single office in the Southeast of England. We are an engineering design company, delivering professional services in civil/structural engineering with specialisms in marine and rail. One of our claims to fame is the design of Felixstowe Pier! In August 2023, Haydn Evans became an Employee-Owned Trust (EOT), whereby 100% of the shareholding was transferred over to the Employees. Operationally, nothing has changed day-to-day or with our clients and suppliers. The company continues with the same Leadership Team, who are held to account by a board of Trustees, to ensure that company decisions are made in the best interests of employees. This new ownership structure reflects our ethos, that each employee has a key role to play in the overall success of the company. We wanted to ensure and sustain the long-term security of Haydn Evans, and in doing so, truly reward and engage with our employees, so that we continue to provide a high-quality service to our clients.

Working Hours :
37.5hrs per week: Monday- Friday, fully office based– 9.00am-5.30pm

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Team working,Initiative,Non judgemental