HR Resourcing Data Technician Apprentice

Purpose of Post:

To support and provide a high quality, effective and timely recruitment service to client departments
Support the Resourcing Team in all aspects of recruitment including guidance on the use of the recruitment module offering refreshers
To work with HR colleagues and departmental managers to deliver an operations and recruitment service that is consistent and adheres to policy and procedures 

Main Duties & Responsibilities:

Support the team by gathering, organising and presenting recruitment, finance and workforce data to inform decision‐making. This includes collecting information from a
range of systems, checking data for accuracy, and producing clear, easy‐to‐understand reports, summaries or visual dashboards (e.g., tables, charts) for managers and colleagues. Support and assist the Resourcing Team with recruitment campaigns, increasing skills set and knowledge on the process to carry out the whole recruitment lifecycle and associated tasks. Monitor the CRU Inbox despatching correspondence to the relevant parties or responding as required. Work with resourcing team and managers to deliver a transactional, advisory and recruitment service that is locally tailored whilst maintaining consistency and adherence to policy and procedures.

Job Description:

Assist with a range of HR projects in recruitment to support service transformation. Implement new processes and support lessons learnt following the project. Share responsibility for the processing of relevant (digital) paperwork in accordance with departmental function & needs. Attend meetings with colleagues to advise staff on their obligations and entitlements. Relay advice to managers on policy, procedure and calculations. Support placement of recruitment ads in close liaison with the advertising agency, ensuring correct language is used i.e. no discriminatory wording / gender neutral providing advice and guidance to recruiting managers. Administer pre-employment checks where necessary eg. DBS clearances following the pre-employment vetting policy and procedure. Assist in shortlisting, interviews and the running of the Assessment Centres, as and when required. Update HR System(s) to reflect changes required for starters / leavers, changes and additions to pay (including changes in hours, additional payments, increments and honoraria) by contributing to the completion of relevant paperwork/electronic
documents. Updating IT systems and employee/staff files in a timely manner and with due regard to data protection and confidentiality requirements. Actively seek to implement the City of London’s Occupational Health and Safety Policy in relation to the duties of the post, and at all times give due regard to the health and safety of both themselves and others when carrying out their duties. Actively seek to implement the City of London’s Equal Opportunity Policy and the objective to promote equality of opportunity in relation to the duties of the post. To undertake any other duties that may reasonably be requested appropriate to the grade.

Training:

You will be supported to achieve the Business Administration Level 3 apprenticeship.

Theoretical training will be Biweekly with the support of the training provider.

Practical training and support will be given in the workplace allowing you to embed your learning in the working environment.

You will receive hours 6 per week to support with your apprenticeship studies. 

Training Outcome:

On successful completion of the apprenticeship, we aim to offer a permanent role within the team if a position is available. Alternatively, we shall endeavour to secure an alternative position within the City of London Corporation. 

Employer Description:

The City Corporation with a rich history that precedes parliament, the City Corporation has been an ever constant throughout history adapting in order to meet modern demands of the City it serves, and is home to some of the world’s most striking modern architecture. The City of London Corporation forms part of London as a whole, along with the 32 London Boroughs who have responsibility for local government services within their local area. Based at the Guildhall the City Corporation looks after and promotes the City of London.

Working Hours :
Monday to Friday 9:15am - 5pm core hours. Flexibility will be required for business needs. The role is 3 days in the office, 2 days working from home.

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Analytical skills,Logical,Team working,Non judgemental,Patience,Physical fitness