School Administration Apprentice

Reception and Communication

Act as the first point of contact for visitors, parents/carers and external agencies.
Respond professionally to telephone, email and face-to-face enquiries.
Ensure visitors are signed in and out and DBS checks are verified where required.
Collate, edit and distribute the school newsletter and upload to approved platforms.

Administration and Office Support

Provide general administrative support, including filing, record keeping, photocopying and document management. Prepare routine correspondence, documents, orders and reports as directed. Manage diaries, appointments and meetings as required.
Support pupil admissions, transfers and external assessments under direction. Support maintenance and administration of school website. Support maintenance and administration of school social media platforms.

Finance and Trips Administration

Administer school trips using online systems, including issuing letters, collating permissions and dietary requirements, and liaising with providers. Obtain quotations and support transport and venue bookings as required.

Attendance and Pupil Systems

Work in partnership with the Attendance Officer to administer daily attendance processes. Record absences accurately, follow up unexplained absences and administer absence requests.

Systems and Information Management

Make effective use of IT systems including Arbor, ParentPay and Free School Meals systems. Produce reports and certificates as required. Handle information in line with data protection, confidentiality and information governance requirements.

Safeguarding, Health and Safety

Promote and safeguard the welfare of children and young people. Comply with safeguarding, health and safety and first aid procedures. Record and report accidents and incidents appropriately.

Training:

Training will take place in the workplace. At least 20% of your working hours will be spent training or studying.

Training Outcome:

This role is based with a busy and popular school.  Upton Heath CE Primary School is one of 28 schools within a multi academy trust with a diverse range of sizes, locations, and local contexts.  This role will provide the successful candidate with experience in an established field with transferable skills across the wider education sector.

Employer Description:

CDAT is a multi academy trust established to support primary schools. There are presently 28 schools within the trust. The services provided to schools include legal, human resources, estates, health and safety, and data protection. We also have a school improvement team and a finance team.

Working Hours :
Monday to Friday, 8.30am - 3.30am (with 30 minutes lunch break).

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Number skills,Team working,Initiative