Apprentice Administration Assistant

Main Duties & Responsibilities:

Act as first line response for trust operational queries Handle HR administration, including absence triggers and payroll tasks

Support finance administration, including:

Raising purchase orders and creditor payments Dealing with new supplier requests or amendments under the finance function’s direction Maintenance of the Trust’s finance system and handling front-line queries Assisting in monitoring the shared Trust email inbox and dealing with general queries Supporting collation of end-of-month documentation (e.g., receipts) Data input, including processing accounting journals Bank reconciliation postings for DfE Income, Salaries in support of the finance function. Raising debtor invoices where appropriate Setting up new suppliers and verifying bank details

General administration, including:

Word processing and presentation materials Spreadsheets and databases Photocopying and scanning Creating and maintaining electronic filing systems Distributing incoming/outgoing post and internal communications for the central team Filing and archiving of documents Checking deliveries and ensuring relevant paperwork is accurate Monitoring stationery stocks Support with Trust events, including admin support and oversight of hospitality. Oversight of trust refreshment stock and replenishment. Use of in-house systems, including pupil information, finance, and communication systems

Office duties, including:

Acting as the first line response/front of house for the trust central team, answering telephones, greeting visitors, co-ordinating visitor sign-in Handling staff and visitor queries Other reasonable tasks as directed by the central team (this list if not exhaustive and should reflect the ethos of the Trust. Be aware of and comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person. Contribute to the overall ethos/work/aims of the Trust.

Training:
Business Administration Level 3 qualification

Online delivery with workshops on:

Self-awareness Managing performance Communication and time management The organisation and the value of your skills Stakeholders Presentation skills Business fundamentals and regulations Policies and decision making Project management

Training Outcome:

Potentially progress to a full-time role after the apprenticeship. 

Employer Description:

Joining The Forge Brook Trust means becoming part of a collaborative, forward-thinking educational community that puts children and staff at the heart of everything we do.

Our Core Values

Integrity
We act with honesty, transparency, and accountability in all we do. Collaboration
We believe we are stronger together. We share expertise, resources, and best practices across our schools to raise standards for all. Inclusion
We celebrate diversity, promote equity, and create a sense of belonging for everyone. Empowerment
We believe in potential. We support and inspire all individuals to grow, lead, and thrive. Excellence
We pursue the highest standards in education, leadership, and personal development.

Working Hours :
9am to 5pm with 1 hours lunch. Days to be confirmed.

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Team working,Initiative,Non judgemental,Patience