Apprentice Finance Assistant

Key Outputs:

1.   Maintaining productive and effective working relationships with schools within the trust through regular communication and support

2.   To provide administration support to the finance team by monitoring central finance mailbox, answering telephones, overseeing basic administration tasks such as store and/or distribute documents as required

3.   To ensure all correspondence and communications are produced to the highest standard within appropriate deadlines

4.   To assist the Finance Managers to ensure queries from Administration Managers and Academies are dealt with promptly and professionally

5.    Under the direction and guidance of the finance team assists with the delivery of an effective financial accounting service, ensuring transactions are processed in an efficient and timely manner, i.e.

a.  Maintain supplier and customer databases as directed

b.  Processing purchase ledger orders generated from requisitions raised at school level (paper and web based), accurately and in accordance with agreed authorisation and timescales

c.  Distributing purchase ledger orders to suppliers and budget holders as required

d.  Processing purchase ledger invoices, checking to orders and goods received notes, and ensuring appropriate authorisation

e.   Processing purchase ledger payments in accordance with supplier payment terms

f.    Raising sales ledger invoices from appropriate documentation

g.   Distributing sales ledger invoices and statements to customers

h.   Processing income, banking and direct debits

i.    Create and maintain files and record keeping in association with the above

6.    Under the direction and guidance of the Financial Manager, assist with the maintenance of external and internal audit files

7.    Commit to and work towards delivering an outstanding education for children and young people in our schools, taking appropriate action to ensure that team members do likewise 

Expertise in Role Required (At selection - Level 1)

Desirable:

NVQ in accounting and finance, or equivalent Proven experience of working in a finance or accounting/education sector 

Essential:

Excellent numeracy skills Experience of using computerised accounting packages alongside word and spreadsheet packages Excellent communication skills both written and verbal

Expertise in Role - After initial development - Level 2:

Has a basic understanding of the use and application of the trust’s accounting systems, processes and procedures Is able to work on own initiative ensuring goods/services are delivered to schools promptly, suppliers are paid on time, and transactions are processed accurately Has basic knowledge and understanding of the trust’s financial regulations, policies, procedures and controls, and can apply them in the work setting Has basic knowledge of the trust and school structures and organisation Has successfully developed contacts with people, both internal and external

Training:

You will complete a Level 2 Finance Accounts Assistant Apprenticeship standard, covering the required Knowledge Skills and Behaviours.

1 day to study at Kirklees College, this is part of your contract of employment.

Your day release will take place at Huddersfield Waterfront centre.

An End Point Assessment will take place after 12 months. The EPA will involve a professional discussion, observation, showcase of portfolio and professional interview/discussion.

Training Outcome:

Our vision of ‘Valuing People, Supporting Personal Best’ underpins everything we do. Central to our work and ability to deliver a transformational education, is our dedication to developing our greatest asset, our staff. 

That is why we have an outstanding pledge to teachers and support staff to provide professional development and training opportunities, particularly through our Teaching School Hub. We are committed to investing in our staff, ensuring that they have fulfilling careers and enjoy their jobs every day. This is fundamental to our ability to turn academies around and deliver the very best education to pupils.

There is a strong possibility that you will gain a permanent position following successful employment as well as achievement of the full apprenticeship qualification.

There may also be further apprenticeship/other training available following successful employment and achievement of the apprenticeship qualifications.

Employer Description:

Welcome to
SHARE Multi Academy Trust
 
We are a small, friendly partnership, currently consisting of five secondary and four primary schools in West Yorkshire. Our core belief is about valuing people and helping them to be as successful as they can be.

About our Trust

SHARE Multi-Academy Trust was first established in 2014, and since then, we have built a solid reputation for high standards and strong achievements.

We operate four successful primary academies and five high-performing secondary academies across the region. Our outstanding provision is supported by our Calderdale and Kirklees Teaching School Hub and national training accreditations, which enable us to deliver exemplary training and development opportunities for education practitioners at every stage of their career, from initial training to executive leadership.

Working Hours :
Monday to Friday. It may be possible for a candidate to commence this position prior to the advertised start date, this is subject to agreement with the employer and Kirklees College, please call Nichola Barnes - 07788390025,

Skills:
Communication skills,IT skills,Organisation skills,Problem solving skills,Presentation skills,Number skills,Analytical skills,Logical,Team working,Initiative