Divisional Administration Assistant Apprentice

Act as a first point of contact for enquiries to the Associate Directors, co-ordinating meeting requests and handling; email, telephone, and in-person enquiries Process room bookings for Divisional committees, meetings and events Arrange hospitality for meetings, events and interviews and support these events in-person Provide administrative support, organise seminars, book venues, meetings suport and other administrative duties to the Associate Director (Education), and other Associate Directors for Divisional initiatives Support the maintenance of the Division’s intranet including SharePoint pages Produce a weekly digital Divisional newsletter Assist with minute taking in Divisional meetings Provide administrative support for Division-wide data collection exercises Assist with the organisation and publicity of Divisional events including, conferences, seminars and workshops Attend and contribute to regular Divisional Professional Service team meetings Actively follow and promote UCL’s policies, including its Equal Opportunities Policy Maintain an awareness and observation of Fire and Health & Safety Regulations Any other relevant duties as required by the Department manager and Head of Department

Training:

Business Administrator Level 3 Apprenticeship Standard:

You will be expected to attend college at Hammersmith Campus of West London College for one day per week during term time to complete the required classroom-based training

Training Outcome:
Upon successful completion of the apprenticeship, the post holder will be in a strong position to apply for positions of full employment at UCL

Employer Description:
UCL is one of the world's top universities. At its establishment in 1826, UCL was radical and responsive to the needs of society, and this ethos – that excellence should go hand-in-hand with enriching society – continues today. UCL is a multi-faculty college of the University of London with a population of over 17,000 students, from more than 130 different countries. With an annual turnover exceeding £1 billion, it is a major research and education hub in London and globally. The Division of Biosciences is one of the world’s foremost centres for research and teaching in biological sciences and one of the largest Divisions within UCL. The Division has four Research Departments: - Cell and Developmental Biology (CDB) - Genetics, Evolution and Environment (GEE), - Neuroscience, Physiology and Pharmacology (NPP) - Structural and Molecular Biology (SMB) Each department undertakes a significant amount of research and teaching, and has a diverse portfolio addressing all areas of biology from protein interactions to cell function, organism development, genetics, population studies and the environment.

Working Hours :
Monday to Friday, 9.00am to 5.00pm.

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Logical,Team working,Initiative,Patience,Independent,Willingness to learn