Operations Coordinator - Vehicle Conversion

We are seeking a hands-on Operations Coordinator to manage and support external vehicle conversion partners delivering specialist build work for our business. Acting as the central link between internal teams and third-party contractors, you will ensure vehicles are converted to specification, on schedule, and to the highest quality standards.

This is not a purely desk-based role. You will use your practical knowledge of vehicle conversion, coachbuilding, or specialist vehicle manufacturing to challenge processes, support build teams on-site, and resolve issues quickly and effectively.

Key Responsibilities of the Operations Coordinator -

Third-Party Converter Management

Serve as the primary contact for external vehicle conversion partners Support, train, and onboard converters to deliver new and existing vehicle build types Ensure converters operate within their technical capability and production capacity Identify, escalate, and resolve issues affecting quality, cost, or delivery timelines

Build Support & Technical Coordination

Ensure converters work from the latest build documentation, including drawings, specifications, bills of materials, and visual references Provide technical support during builds and act as the go-to contact during and after conversions Coordinate prototype and new build training, including on-site sessions when required

Quality Control & Compliance

Monitor build quality at third-party sites through regular checks and inspections Coordinate formal quality reviews and follow-up visits where issues arise Record and report vehicle damage or defects, ensuring corrective actions are implemented

Planning, Scheduling & Logistics

Work closely with internal production and scheduling teams to forecast workloads and allocate vehicles appropriately Monitor build progress and maintain visibility of converter capacity Coordinate supply, collection, and return of parts and consumables to support uninterrupted builds Oversee stock control for free-issue or consignment parts held at converter sites

General Responsibilities -

Attend operational, technical, and planning meetings Maintain accurate records and system updates relating to parts, builds, and supplier activity Support continuous improvement across third-party conversion processes Undertake additional reasonable duties in line with the role

What we are looking for in an Operations Coordinator -

Proven hands-on experience in vehicle conversion, coachbuilding, specialist vehicle builds, or a closely related automotive environment Strong understanding of production processes, quality standards, and technical drawings Confident communicator with the ability to build effective working relationships with external contractors Highly organised, able to manage multiple builds and priorities simultaneously Comfortable working independently while collaborating across internal departments Strong IT skills, including Excel and standard office systems (ERP experience advantageous) Full driving licence and willingness to travel regularly to external sites, including occasional overnight stays

Desirable

The operations coordinator will come from a background in mechanical, electrical, or engineering disciplines Familiarity with CAD or technical drawing systems Experience working in fast-paced, build-to-order, or project-based environments

Location: High Wycombe (office-based with occasional travel)
Salary: Circa £40k (dependant on experience)
Hours: 40 hours per week, Monday to Friday (8:00am – 5:00pm)
Holidays: 25 days + bank holidays

For more information about the Operations Coordinator role, please contact Sophie Ranson at E3 Recruitment or hit ‘Apply’ now!