Business Administrator Apprentice

Job Summary:

We are seeking a highly organised and personable Administrative Coordinator to join our team. This role will support our R&D Tax Incentives delivery teams by overseeing the scheduling of client meetings and handling administrative tasks on projects to ensure smooth client experience and effective project delivery. The ideal candidate will be a proactive communicator with excellent administrative skills, IT Skills and Microsoft Office (particularly Excel knowledge) and a client-focused mindset.

We offer; The opportunity to join a multi-talented team. Genuine responsibility with direct client engagement. Extensive career development, progression and training. Career Coaching. International mobility.

Responsibilities and Duties:

Client meeting coordination and administrative support: 

Act as a point of contact for internal teams involved in R&D tax projects. Overseeing the scheduling and coordination of client-facing-related meetings, ensuring that all necessary arrangements are effectively managed and in place. Prepare and distribute meeting agendas, notes, and follow-up action items as required. Maintain accurate records of communications, meetings, and client interactions.

Project Delivery Support:

Assist administrative duties that facilitate the smooth and efficient delivery of client projects. Proactively identify and resolve administrative obstacles that may affect timelines or client experience.

Team & Resource Coordination:

Monitor team assignments and availability to ensure optimal resource utilisation across projects and alignment with priorities and deadlines. Work closely with managers to coordinate and assess resource planning and capacity management.

Process Improvement & Compliance:

Assist in reviewing current administrative processes to identify opportunities for greater efficiency or compliance improvements. Implement process changes in line with feedback or organisational priorities. Ensuring that the policies of the company are observed and that good practice is encouraged, particularly in the areas of Health & Safety, Equal Opportunities and Confidentiality.

The above is not an exhaustive list of duties, and you will be expected to perform different tasks as necessitated by the organisation, which is relevant to your post within the company, to meet the overall business objectives.

Here, you won’t be just a small cog in a big machine, but an essential part of a supportive team, where your contributions are genuinely valued. We empower our teams to take ownership of their work, deliver exceptional results for clients, and make a genuine impact on the growth of Ayming UK.

Training:

As a business administration apprentice, you will complete the following qualifications as part of your apprenticeship:

Level 3 Business Administrator Apprenticeship Standard You will also develop the skills, knowledge and behaviours required to work within an office environment This apprenticeship is delivered in the workplace, and 20% of your working time will be dedicated towards training and learning new skills You will be allocated a tutor who will provide you with personal support and assessment at pre-arranged times Assessment is through a variety of methods, including observations in the workplace, witness testimonies, product evidence and professional discussions All evidence will be logged to your electronic portfolio

Training Outcome:
A real opportunity for progression to a permanent position for the right applicant

Employer Description:

About Ayming
Ayming is a global business performance consultancy with 40 years’ experience helping companies unlock value, drive innovation and achieve sustainable growth. We turn complex policy into practical results—supporting clients with R&D tax relief, funding access and performance-enhancing strategies across Innovation, HR and Tax. With a presence in multiple countries and a collaborative, expert-led approach, Ayming is committed to long-term partnerships that deliver real impact for businesses and communities alike.

Working Hours :
Monday to Friday - 9.00am and 5.30pm - 30 mins lunch

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Team working,Initiative,Microsoft Office - esp Excel