Apprentice Office Administrator

Facilities & Office Environment

Take care of our new office in North Bristol, ensuring it is safe, clean, and well-maintained. Coordinate health and safety audits and ensure the office environment is hazard-free. Manage meeting rooms and communal spaces, keeping them tidy and organised. Liaise with contractors, building management, and maintenance teams to ensure repairs and improvements are completed. Oversee office supplies, stock levels, and equipment maintenance. Manage hotel bookings and maintain accounts.

Office Administration

Order and manage office stationery and essential supplies (e.g., tea, coffee). Manage uniform orders for new starters in collaboration with procurement to secure the best pricing. Set up and maintain systems for ID badge requests, site equipment ordering, and other office-related processes. Monitor and manage company Amazon and supplier orders.  Welcome clients to the office and provide general administrative support as required. Support expenses processes: send reminders, approve submissions, and monitor compliance.

Finance Support

Support payroll data entry and reconciliation. Maintain accurate records for expenses, orders, and office-related costs.

Fleet Management

Manage company vehicles, including tracking mileage, scheduling swaps, and handling new car handovers. Maintain records of wear and tear, insurance updates, and vehicle damage. Manage RAC accounts, mobile valet, vehicle hire accounts, and ensure all requests go through the correct processes. Develop a system for monthly or quarterly vehicle checks to track condition and mileage. Keep management boards updated with fleet information and propose improvements to tracking systems.

Training:
Business Administrator Level 3 Supporting and engaging with different parts of the organisation and interact with internal or external customers. City of Bristol College Off site in its entirety

Training Outcome:

Full time employment.

Employer Description:

We are LivGreen, a fast growing company working in the Sustainability space. We believe in making a change for both people and the environment through the use of green technology within retrofit construction. We believe in bring our workforce up through the ranks, providing training and development to get people to the top of their game in an exciting and ever growing industry.

Working Hours :
Monday - Friday, 8.00am - 4.00pm.

Skills:
Communication skills,Attention to detail,Organisation skills,Problem solving skills,Team working,Proactive,Confident and Professional