Apprentice - School Executive Support Administrator

Responsibilities:

To act as part of a team providing a shared support function to the School Executive members. Providing administrative support in order to deliver the operational requirements of the School Executive Coordinate availability of the School Executive members including the management of multiple complex diaries Organise, efficiently and effectively, internal, and external meetings on behalf of the School Executive, ensuring that they adhere to the UoS governance structure Coordinate & collate documentation required for internal meetings, utilising technology, such as Teams, to promote effective & paperless ways of working Document meeting minutes and coordinate the completion of actions Attend planning meetings with School Executive members to effectively plan for forthcoming events, ensuring priorities are aligned & resourced sufficiently Liaise effectively and diplomatically with a wide range of internal and external colleagues, e.g. senior managers, administrative colleagues, and representatives from professional external bodies Develop, implement, and manage administrative systems to enable optimum support is provided Coordinate the documentation & processing of expenses, ensuring the adherence to UoS policy & process Co-ordinate the travel requirements of School Executive members, ensuring sufficient time to achieve the most cost-efficient way to travel in line with the travel policy Support all HR and back-office activity Work with line manager to develop a PDR & ensure sufficient time & effort is dedicated to achieving personal goals Provide a high quality, front line professional service for visitors to the School’s Executive Support Office and liaise with internal and external colleagues and other Universities and external bodies as appropriate Work effectively as a team member with other staff in the Executive Support Office, providing support when colleagues are absent and working to shared objectives when this is appropriate Ensure that sensitive and confidential issues are handled in an appropriate manner Prioritise the demands and requests to ensure appropriate attention is given to urgent issues, escalating timelines as required and in order to schedule diary commitments Work on own initiative to meet competing demands and to resolve problems Take the lead on a number of tasks and projects that will require effective collaborative working with a wide range of staff throughout the University Maintain and develop filing systems, operational procedures and technological solutions for the secure retention of information Introduce technological solutions to the work of the office to improve efficiency where appropriate Undertake other such duties as the School Executive or ESM may determine from time to time Comply with the personal health and safety responsibilities specified in the University Health and Safety policy Promote equality and diversity for students and staff and sustain an inclusive and supportive study and work environment in accordance with University policy Work positively and creatively particularly during busy workloads when occasional flexibility in working hours may be required Engage with the University’s commitment to put our students first and deliver services which are customer orientated, represent value for money and contribute to the financial and environmental sustainability of the University when undertaking all duties and aspects of the role This role detail is a guide to the work you will initially be required to undertake. It may be changed from time to time to meet changing circumstances. It does not form part of your Contract of Employment

Training:
The Apprenticeship will be assessor led and the training will be done within th company on a one- one basis At the end of the Apprenticeship you will gain your Level 3 Business Administration Qualification

Training Outcome:
After you complete the Level 3 Business Administration The next level for Progression will be discussed

Employer Description:

The University of Salford’s forward-thinking approach has powered progress for 125 years. Today, our university community encompasses over 26,000 students, 2,800 staff and 200,000 alumni from all around the world. Our unstoppable institution is bolstered by countless industry initiatives and innovative research programmes, building a thriving education community at the heart of a powerful and connected region.  Our mission, to enrich lives, is built on four areas of focus: building prosperity and equity; enabling healthier living; improving the environment and sustainability; and developing cutting edge creative and innovative practice.

Working Hours :
Monday- Friday, 8.30am- 4.30pm or 9.00am- 5.00pm. To be discussed.

Skills:
Communication skills,Attention to detail,Customer care skills,Administrative skills,Logical,Team working,Initiative,Willing to learn,Proficiency in Microsoft 365,Confident and calm manner,Personable and positive,Enthusiastic,Organised and methodical,Punctuality & reliability,Able to work independently