Facilities and Office Administrator Apprenticeship

Facilities Management:

Act as the first point of contact for office maintenance, repairs, and general building issues  Liaise with landlords, service providers, and contractors as required  Oversee office H&S compliance, including regular checks and documentation (fire safety, first aid kits, risk assessments)  Coordinate office cleaning schedules and ensure standards are met  Monitor and replenish stock of office supplies, kitchen supplies, and equipment 
 
Office Administration:  Manage post and deliveries between both offices  Coordinate desk booking systems and general office layout/space planning  Organise recycling, waste removal, and environmental initiatives  Maintain accurate records of keys, access cards, and security systems Support with meeting room setup, staff events, and facilities for visitors

 

        General Coordination:

Maintain an up-to-date vendor/supplier contact list Track facilities spend against budget and flag anomalies or cost-saving opportunities  Provide ad hoc admin support for office projects or business services initiatives  Act as liaison between departments to address facilities or office-related needs  Ensure continuity of office functions during absence or peak periods 
 
Key Skills & Attributes:  Excellent organisational and communication skills  Proactive and able to work independently  Comfortable managing tasks across multiple locations  Strong attention to detail and ability to prioritise  Experience in facilities, office admin, or operations support preferred 

Training:

Training will be provided by Solihull College, and an assessor will be allocated to support you. Coaching in the workplace, on Teams, as well as scheduled sessions at the Solihull campus and time spent training will be part of the agreed working hours. At the end of your training, you will complete a portfolio of evidence and a project report for this level 3 apprenticeship in Business Administration. 

Training Outcome:

You will have developed the skills, knowledge, and confidence required for a future career in facilities management.

Employer Description:

Seriously Fun Business helps Coaches, Consultants, Speakers, Trainers, Authors and other 'Experts' to get the support they need to grow their business empire.

Working Hours :
30 hours per week including 6 hours per week for off-the-job learning. Exact days and times to be confirmed.

Skills:
Communication skills,IT skills,Attention to detail,Problem solving skills,Reliable,Commitment to personal growth,Professional,Respect Confidentiality,Prioritise Tasks,IT Systems for facilities,Health & Safety knowledge,Basics of building Management,Manage maintenance requests