Cluster HR Assistant Apprentice

Recruitment
• Inputting of vacancies onto Applicant Tracking System
• Advertise vacancies on preferred websites (TES, Kent Teach, DfE).
• Arranging informal visits as required.
• Obtain references from applicants.
• Forward candidates to hiring managers and coordinate shortlisting of applicants with interview
panel.
• Arrange interview slots and panels, ensuring appointments run smoothly on the day.
• Collating scoring matrices from interview panel.
• Confirming interview outcomes and feedback if requested.

On-boarding
• Inputting of new starter information onto HR system.
• Photocopying and checking of required documentation for pre-employment checks, ensuring
they meet statutory requirements
• Where necessary, completion of risk assessments for Barred List and Overseas checks.
• Ensure new employees have completed all mandatory inductions.

Employee Admin
• Processing leaver admin, ensuring employees are off-boarded correctly.
• Inputting overtime and misc payments on HR system to ensure employees are paid correctly.
• Supporting the Cluster HR Officer with minute taking in employee relations cases.
• Update and maintain employee files, including scanning, photocopying, filing and archiving in
line with UL retention policy.
• Oversee the HR inbox queries and raise to the Cluster HR Officer as required.

Absence Management
• Inputting of staff absence information onto HR system and trackers, ensuring all self / medical certification and leave request forms are submitted.
• Supporting the Cluster HR Officer with the organisation of absence management meetings.

Training Returns
• Tracking return of signed training forms, including annual staff-student letter, plus other inhouse surveys etc. where required.

Other Admin
• Act as First Aider and Fire Warden.
• Maintain compliance within the school’s data protection regulations in all administrative processes.
• Support and encourage the school’s ethos and its objectives, policies and procedures.

Any other duties required, commensurate with the responsibility and level of this post. These duties will be reviewed annually.

Training:

The successful applicant will study and work through various modules such as Business Understanding, HR legislation and Policy, the HR Function and HR Systems and Processes. All of which are essential to developing a career in HR.

Training Outcome:

To continue to gain experience in HR.

Employer Description:
United Learning are delighted to have opened a new school in Ashford. Chilmington Green School is a new secondary school which opened in September 2023 with its first cohort of 120 Year 7 students. At capacity, the school will be a six-form entry, co-educational, non-selective secondary with a 240-place 6th form. We are currently looking for excellent, highly motivated staff, with the vision and aspiration to be a part of a school from its opening through to its first A-level results day; bringing to life the United Learning ethos of the Best in Everyone through a curriculum, culture, environment, and structure that provides an exceptional educational offer for local young people. Staff will form a dynamic team who are supportive, friendly, and dedicated to instilling the qualities of pride, respect, and resilience in the next generation of children, preparing them for successful, fulfilling, and enjoyable adult lives. Chilmington Green will work collaboratively with United Learning’s cluster of highly successful schools in the area, Wye School (free school, 11-18) and Ashford School (independent, all through and boarding) and, as a result, staff will benefit from richer and wider opportunities for continued professional development (CPD). Chilmington Green School is part of United Learning, a large, and growing, group of schools aiming to offer a life-changing education to children and young people across England. United Learning is committed to safeguarding and promoting the welfare of all children and young people and expects all staff and volunteers to share this commitment. All positions are subject to an Enhanced Disclosure and Barring check from the Disclosure and Barring Service (DBS) and shortlisted candidates will be subject to an online check.

Working Hours :
Term time only Monday to Friday 8am to 4pm

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Administrative skills,Team working,Non judgemental,Patience