Business Administrator Apprentice

Duties include:

Correspondence and Document Handling:

Save incoming correspondence from various team accounts onto Equinox with descriptive titles, merging documents as required Acknowledge emails and prepare simple standard correspondence on cases (filing, publication, registration/grant) Collect expenses receipts and send to accounts Provide holiday cover and back-up for teams in relation to Equinox uploads Check case summaries from renewals against Equinox and obtain cited documents using Espacenet Book OP VC’s and monitor admin tasks on Equinox Prepare reminders and send acknowledgements to EPO as needed Send closed files to the Halifax office, checking Equinox, and making sure all charges have been billed and that the file status is correct Create opposition files, downloading documents from the EPO register, putting correspondence in order and creating tabs Deal with incoming post and original documents using the original documents process guide

Office Administration:

Meet and greet visitors, arrange refreshments/catering, ensure meeting rooms are tidy, and manage virtual meetings Handle stationery ordering, mail scanning and saving, franking, and sending recorded deliveries Handle office weekly shop for fruit, coffee, milk, tea etc. Order lunches for internal meetings, checking with the fee earners how many people are attending and placing orders online Assist with business travel arrangements when necessary Ensure the office is kept tidy and organised, assisting with archiving tasks when appropriate Answer incoming calls and take messages where necessary Print, photocopy, scan and upload documents as required

Other office duties as and when required. 

Training:

Business Administrator Level 3.

The apprentice will work at the Leeds office Monday - Friday. In addition to this the apprentice will attend training sessions at Leeds City College Printworks campus, as well as remote learning through Teams. 

Training Outcome:

Permanent position on completion of apprenticeship, subject to performance. 

Employer Description:

We help our clients protect and monetise their intellectual property, and manage post-grant challenges, should they arise.

We offer broad sector and industry knowledge, plus the ability to adapt our services to specific client requirements, in an agile way.

With offices in UK innovation hotspots, we are positioned to give clients expert strategic IP advice in the UK and worldwide.

We support some of the world’s most innovative businesses and leading academic institutions, helping them to maximise the value of their intellectual property throughout its entire life cycle.

Appleyard Lees has a network of UK offices in Cambridge, Leeds, Halifax, Manchester and the BioHub at Alderley, providing clients with expert strategic IP advice globally.

Working Hours :
Monday to Thursday 9am to 5pm with 1 hour lunch and Friday 9am to 4:30pm with 1.5 hour for lunch.

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Initiative,Non judgemental