Apprentice Office Administrative Assistant - Sawley Junior School

Apprentice Administrator – Job Description

Provide a welcoming and professional reception service for parents, visitors and staff. Handle phone calls, emails, Class Dojo messages and in-person enquiries. Check visitor ID/DBS following safeguarding procedures. Support pupil welfare, including contacting parents when needed. Update and maintain attendance records using Arbor. Monitor late arrivals and follow up on absences. Assist with admissions, new-intake processes and maintaining accurate pupil records. Support the organisation and admin of school trips. Help manage payments for dinners, trips and activities. Use systems including Arbor, ParentPay and ParentMail. Complete general admin tasks: photocopying, filing, post handling and data entry. Help with after-school club administration. Assist with basic health and safety duties. Provide first aid once trained. Maintain confidentiality and follow data protection procedures. Develop practical office, communication and organisational skills while working towards your qualification.

Training Outcome:

Completing this apprenticeship will give you a solid foundation in school administration. Possible progression routes include:

Office Administrator roles within schools or other organisations

This apprenticeship is an excellent stepping stone to a long-term career in education administration or wider business support roles.

Employer Description:

Sawley Junior School is a welcoming and inclusive primary school located in Long Eaton, Derbyshire. We cater for children aged 7–11 across Key Stage 2 and currently have 294 pupils on roll, including 95 children on the SEND register. Our school community is diverse, and we are proud of our strong commitment to meeting the needs of all learners.
At Sawley Junior School, our ethos centres on preparing children with the skills they need for a successful future. We focus on building independence, resilience, and confidence, ensuring every child is equipped to thrive both academically and personally. This year, we are proud to be part of the DCC PINS Project, which promotes inclusive education and supports neurodiversity across schools.
Our dedicated team of teachers and support staff work together to create a safe, nurturing, and stimulating learning environment where creativity and curiosity are encouraged. We pride ourselves on being a forward-thinking school that values inclusion and high expectations for all. With spacious classrooms, outdoor play areas, and facilities that support a broad and balanced curriculum, we provide opportunities for children to develop essential life skills alongside their academic learning. Staff are valued and supported with professional development, making Sawley Junior School a fantastic place to start or grow your career in education.

Working Hours :
Monday to Friday. 08:00-15:45. 30-minute lunch break per day.

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Problem solving skills,Team working,Initiative,Positive attitude,Willing to learn,Reliable