Procurement Apprentice Level 4

Procurement Cycle Management:

Assisting with the Sourcing Process: Support the identification and evaluation of potential external suppliers using market research, ensuring alignment with the organisation's ethical and sustainable sourcing policies Supporting Tendering Activities: Facilitate wide range of procurement processes, including administrating tendering processes and managing supplier correspondence Contributing to Contract Management: Support the contract award process, monitor contract performance against key performance indicators (KPIs), and maintain all contract documentation including change control and version control Planning and Forecasting: Assist in planning and forecasting future demand for goods and services, ensuring the supply matches organisational needs

Data Analysis and Decision Making:

Conducting Financial Analysis: Interpret, analyse, and evaluate procurement information such as historical spend and usage data to drive actionable intelligence and identify cost-saving opportunities Developing Business Cases and Specifications: Contribute to the development of business cases for new requirements and the creation of detailed specifications and KPIs for contractual arrangements Market Analysis and Benchmarking: Use market intelligence and benchmarking to evaluate costs, assess market factors, and compare potential suppliers effectively

Stakeholder and Supplier Relationship Management:

Communicating with Stakeholders: Maintain positive, professional, and trusting working relationships with a wide range of internal and external stakeholders, responding promptly to queries Managing Supplier Performance: Liaise and negotiate with suppliers to ensure the timely delivery of goods and services, taking appropriate actions to address any shortfalls or performance issues Supporting Commercial Negotiations: Assist in preparing for and participating in commercial negotiations with external organisations, applying negotiation techniques to secure value for money

Compliance and Risk:

Ensuring Ethical Sourcing: Adhere to corporate social responsibility, ethical, and sustainable considerations in all procurement activities, role modelling ethical behaviour and practices Maintaining Compliance: Ensure all procurement documentation and records are maintained in line with internal policies, procedures, and relevant regulations (e.g., Public Contracts Regulations if in the public sector) to meet audit requirements Risk Management: Identify, raise, and facilitate discussions with stakeholders to resolve any potential issues or risks within the supply chain

Training:
Level 3 Procurement and Supply Assistant Apprentice Location: Central Services, Station Road, Forest Hall, Newcastle upon Tyne NE12 8YY Working 5 days per week, inclusive of 1 day release for study at Darlington College

Training Outcome:
There may be an opportunity to secure a long-term position after successful completion of the apprenticeship

Employer Description:

The Percy Hedley Foundation is one of the largest regional charities supporting people with a range of learning and physical needs. We take a person centred, flexible approach to the care and support we provide. The Percy Hedley Foundation has three main sites providing specialist education, adult day services and residential care to our service users. Our sites are based in Forest Hall, Killingworth, and Jesmond. We work towards excellence every day and our team members are committed to delivering the very best outcomes for the people we support. Our dynamic and flexible service is tailored to the specific needs of the individual, making it easier to live, learn and be part of a world adapting to change

Working Hours :
Working from 8.30am to 4.30pm Monday to Thursday and 8.30am to 4.00pm Friday, with day release to Darlington College.

Skills:
Communication skills,IT skills,Attention to detail,Customer care skills,Initiative,Data entry,Accuracy,Prioritise workload,Customer service skills,Adaptable,Proactive,Creative and resourceful