Business and Finance Administration Apprentice

Success in this role will mean:

Ensure timely and accurate data entry, including daily occupancy and service charge payments into Oasis Take ownership of ordering processes and maintain the Debit Card journal, with oversight from Finance Officers Manage shared email inboxes, ensuring queries are followed up, delegated appropriately, and chased where necessary Issue and balance daily petty cash expenses, ensuring receipts are coded, scanned, and filed correctly. Finance Officers will oversee weekly reconciliation Chase outstanding paperwork required for Direct Debits and Standing Orders Raise purchase orders and match them to invoices for payment, with weekly checks by Finance officers Build strong working relationships with internal teams and external stakeholders Participate in learning opportunities, including a level 3 Business Administration apprenticeship, to develop professional understanding of SafeNet’s services Support the Business Development Team with fundraising research, event planning, and donor engagement Assist in preparing promotional materials and maintaining accurate records of donations and supporter interactions

Activities Involved in This Role:

Data entry (daily occupancy, bank payments) Ordering goods and maintaining financial records Managing email inboxes and internal communications Petty cash handling and reconciliation Chasing documentation and supporting financial compliance Raising and processing purchase orders Attending meetings and taking notes Supporting donation management and general admin tasks  Assisting with fundraising events and campaigns Contacting supporters and maintaining CRM records

Essential Core Skills:

Health & Safety Awareness:

All of our employees are required to work in a safe way, wear appropriate personal protective equipment (PPE), and keep themselves, other colleagues and customers safe. You will be expected to update your knowledge and skills on Health & Safety if successful in your application.

Safeguarding:

We work with adults and children who may be ‘at risk’ and expect
colleagues to work in a way which protects the people we support from harm. Our colleagues are expected to identify people ‘at risk’ and confidently report any Safeguarding concerns as appropriate within the service.

Digital:

Across our services, we use a range of technology and systems and expect colleagues to use them effectively and safely following cybersecurity and data protection principles (UK GDPR). Full training on specific systems is provided but a willingness to learn and develop is essential.

Equality, Diversity, and Inclusion (EDI):

The Calico Group welcomes diversity and champions the rights of those in society who may be marginalised. Our employees are expected to be inclusive, embracing those from different backgrounds to develop a fairer society.

To succeed in any role within the Calico Group, candidates must show that their values and behaviours align with the organisation's principles. This alignment will be evaluated throughout the recruitment process.

The organisation is dedicated to safeguarding and promoting the well-being of adults, children, and young people. All employees and volunteers are expected to uphold this commitment and follow proper procedures to address any safeguarding concerns.

Training:
Business Administrator Level 3 Day release training will take place at Burnley College

Training Outcome:

Potential for full-time employment on successful completion of the apprenticeship.

Employer Description:

At The Calico Group, our purpose is clear: to make a real difference to people’s lives. Whether supporting individuals in recovery, helping communities thrive, or enabling employees to grow, we are committed to creating opportunities that transform lives.

We embrace diversity in all its forms and take pride in employing a workforce that reflects the rich and varied communities we serve. Your skills and experiences could make all the difference – join us to be part of something extraordinary.

Safenet deliver domestic abuse and specialist support services so that women, children, men, and everyone in-between are empowered to live increasingly positive, safer and healthier lives; through fair, inclusive, culturally aware and compassionate approaches.

Safenet is also part of The Calico Group, which is a group of innovative charities and businesses that work together to deliver social profit in the communities in which we work. We are passionate about delivering high quality services to our customers with our purpose being to make a real difference to people’s lives.

Inclusive Hiring at Calico

We’re committed to creating a workplace where everyone feels valued and can thrive. If you need any adjustments during the recruitment process or would like to discuss accessibility, please let us know.

Our Commitment to Safeguarding

The Calico Group is committed to safeguarding and promoting the welfare of all our customers employees, and volunteers. Successful candidates will be subject to a DBS check (Disclosure and Barring Service) and appropriate pre-employment checks in line with our safeguarding policies.

Our shared vision, flexible group structure, and expanding range of services help us adapt to the fast-changing environment and times in which we work.
“A future where everyone can live safe, happy and healthy lives free from abuse, violence and exploitation in their homes, streets and communities.”

Working Hours :
Monday to Friday 9am - 5pm

Skills:
Communication skills,Attention to detail,Organisation skills,Problem solving skills,Non judgemental,Patience,Listening skills,Manage multiple tasks,Time management,Microsoft Office packages,Willingness to learn,Video conferencing tools,Friendly,Approachable,Excellent communicator,Interest in women's issues,Interest in equality