Accounts Apprentice (SpectrumX Direct Limited)

You will start by helping with the fundamentals: processing purchase and sales invoices in Xero, managing the main accounts inbox, keeping supplier and customer data accurate, and supporting both AP and AR activity. You’ll also be involved in bank reconciliations, coding transactions, resolving discrepancies, and helping us stay on top of Pleo company payment card activity.

As you progress, you’ll build experience in month-end management accounts tasks such as preparing accruals and prepayments, posting supervised journals, completing basic balance sheet reconciliations, and assisting with audit and reporting requests.

This is a practical, hands-on role suited to someone who’s organised, willing to learn, and ready to get a genuine understanding of how a finance team operates. You’ll be supported throughout, with the chance to build strong foundations for a long-term career in accounting.

Key Responsibilities:

Accounts Payable:

Process purchase invoices in Xero with accurate coding and correct approvals Match invoices to purchase orders or internal authorisation Manage the primary accounts inbox, ensuring queries are prioritised and resolved Process and monitor pro forma invoices, ensuring timely payment and receipt of VAT invoices for processing into Xero Help maintain supplier data and assist with supplier statement reconciliations

Accounts Receivable:

Process sales invoices in Xero accurately and in line with customer agreements Assist in managing customer accounts, ensuring data is up to date and queries are handled promptly Support credit control activity, including monitoring overdue balances and following up with customers professionally Reconcile customer receipts and allocate payments correctly

Bank & Cash Management:

Complete regular bank reconciliations in Xero Code and allocate bank transactions accurately Investigate and resolve unreconciled items

Pleo Card Management:

Monitor company Pleo card transactions and ensure receipts/supporting documentation are submitted Review, code, and post Pleo transactions into Xero Reconcile Pleo activity to the Pleo bank feed and resolve discrepancies

General Finance Support:

Maintain organised, compliant financial records Assist the finance team with ad hoc administrative tasks and operational finance duties

Month-End Support:

As confidence grows, the apprentice will gain experience in:

Preparing accrual and prepayment schedules Posting supervised month-end journals Completing basic balance sheet reconciliations Supporting the month-end close process Assisting with audit requests and internal reporting

Training Outcome:
Upon completion of the Level 4 apprenticeship and building confidence in a finance setting this role will become an Accounts Assistant Furthermore there is potential for the successful candidate to move onto a Level 7 CIMA apprenticeship and work towards full chartered management accountant status This offers a direct path from entry-level training to full professional qualification, with ongoing support from the finance team throughout

Employer Description:

SpectrumX is a biotechnology company focused on providing safe and effective healthcare products powered by proprietary HOCl formulations. SpectrumX is the ONLY company in the UK and Europe to have the license to use the patented, shielded HOCl+ formulation, Spectricept Tm. Coupled with this, SpectrumX is establishing itself as a market leader in the manufacturing of liquid steriles and associated products into both clinical and aesthetic settings.

Working Hours :
Monday to Friday, start time flexible between 8.00am - 9.00am. Shifts to be confirmed.

Skills:
Communication skills,Attention to detail,Organisation skills,Confident with numbers,Confident with financial data,Basic Excel skills,Accuracy,Proactive,Eager to learn,Reliable approach to deadlines