Project Manager

Are you motivated by precision, structure, and seeing projects run exactly as they should? If so this is a role where your strengths will shine. You’ll join a respected agency in the medical device sector offering great benefits, including private healthcare, hybrid flexibility, and up to two days of dedicated learning per month, all within a supportive, high-performance team that values reliability, growth, and continuous improvement.

This role is with a specialist marketing agency dedicated to the medical device industry. They're expanding their team to keep up with a rapidly growing client base, ensuring that they continue to deliver the exceptional quality and service they're known for.  The company focus on downstream marketing, which includes brand and message creation and it's distribution across all traditional and digital channels to increase awareness of clients' technologies among healthcare professionals and patients. 

As a Project Manager, you will play a central role in ensuring all client projects run smoothly from start to finish. You will be responsible for setting up projects, keeping workflows clear and accurate, and ensuring every team member knows what they need to do and when they need to do it.

Your role focuses on structure, organisation, and delivery. You will work closely with the account management and creative teams by managing the full project setup in the project management system, updating workflows based on client feedback, tracking progress, and ensuring deadlines are met.

You will also play a key role in the financial management of projects, from estimating new work to monitoring budgets and making sure projects remain on track and profitable.

Core responsiblities

Set up new projects, task structures, and workflows in our project management systemMap all timings, tasks, and dependencies clearly so the whole team understands what needs to be done and whenKeep workflows updated based on client feedback, project changes, and new informationMaintain full oversight of project timelines and progress to ensure smooth, on-time deliveryCreate accurate estimates for new projects, mapping hours and resources to confirm feasibilityTrack financial performance against estimates to ensure projects remain within budgetHighlight capacity or resource issues early and work with the team to resolve themCoordinate workloads to keep effort balanced across team membersMonitor deadlines, identify risks early, and resolve issues before they impact deliveryWork closely with Account Managers to support planning, resourcing, and executionProvide clear weekly updates on project statuses, upcoming priorities, and financial considerationsSupport ongoing improvements to internal processes and project systems

Desired traits & experience 

The successful candidate needs to fit in seamlessly with our clients culture.  The following traits and experience will be important for this role:

Strong project management experience, ideally within a marketing, communications, or creative agencyA highly organised, methodical working style with the ability to manage detailed workflows, schedules, and dependenciesProven ability to keep complex information structured, accurate, and up to dateHigh attention to detail and confidence managing documentation, timelines, and capacity plansA process-focused mindset with a strong interest in structure, systems, and continuous improvementClear and confident communication skills to keep teams aligned and ensure expectations are always understoodComfortable working behind the scenes to ensure smooth delivery rather than in roles that rely on idea generation or creative collaborationAbility to identify risks early, think ahead, and resolve delivery challenges before they escalateStrong financial awareness, including the ability to understand project scopes, estimate hours accurately, track budgets, and ensure financial targets are metConfidence creating estimates for new projects and mapping them against team capacity to confirm feasibilityA calm, steady, reliable approach to work, even under pressureA commitment to supporting a positive, dependable, high-performance environment

Location 

Hybrid – 2 days per week in London office

Benefits 

Private healthcare. Government pension scheme.Dedicated learning time. The company are focused on continuous learning within the team and have up to 2 days per month dedicated to this.

To apply, please click on the link provided, and we will be in contact!