Administration Apprentice

We are seeking to expand our administration team to include an Apprentice Administration Officer.

The role would suit someone who is passionate about administration and eager to start or progress their career within a school environment. To provide support for the main school support services – administration, student services and finance.

Entry Level requirements apply which in this case are GCSE Maths and English at level 4 or above, or equivalent.  You will be supported and allowed the time to complete your Level 3 Business Administration Apprenticeship, which is delivered by training specialist CMS Vocational Limited.

 

What we’re looking for 

Someone with: 

A good level of ICT skills Ability to organise Ability to work flexibly Ability to input data accurately
 

What the role involves:

Provide administrative support for the main school support services        Undertake general admin work such as drafting letters, photocopying, laminating, filing and record keeping in line with current GDPR requirements        Produce communications home across all comms outlets (emails, letters etc)        Support the set up and maintenance of student records, (primarily) on the Management Information System (MIS), including admissions, EHCP and other relevant data from previous schools        Ensure MIS is correct before Census collection        Support in the completion of year-end routines and updating documentation and systems as required        Maintain student data following ad hoc requests (email, Arbor etc) and annual data collection exercise        Update student records with specific notes / queries if required Provide administration support during Exam periods        Support with all administration tasks in relation to the new intake of students into Year 7        Support with the delivery of trips and events including promotion on social media Support the Comms Team in the delivery of high-quality events including performances, open evenings and community events  Undertake reception duties including answering routine telephone calls, face to face enquiries from visitors and students, and signing in visitors Sort and distribute incoming and outgoing post        Arrange refreshments for meetings and events Support the Pastoral and Curriculum teams in ad hoc administration as required including designing, preparing and maintaining displays Support with taking photographs for a range of purposes including social media        Provide support to the Reprographics section        Improve both the quality and speed of task completion as your training progresses, and your understanding deepens        Through management and prioritization of workload, take responsibility for completing apprenticeship coursework on time, maintaining up to date evidence for assessments, and put into practice learning

The above is not an exhaustive list of duties and you will be expected to perform different tasks as necessitated by the organisation, which is relevant to your post within the school, to meet the overall business objectives.  

Training:

As a Business Administration Apprentice, you will complete the following qualifications as part of your Apprenticeship:

Level 3 Business Administrator Standard Apprenticeship
You will also develop the skills, knowledge and behaviours required to work within an office environment
This apprenticeship is delivered in the workplace and 20% of your working time will be dedicated towards training and learning new skills
You will be allocated a tutor who will provide you with personal support and assessment at pre-arranged times
Assessment is through a variety of methods including observations in the workplace, witness testimonies, product evidence and professional discussions. All evidence will be logged to your electronic portfolio

Training Outcome:

Progression to a permanent role upon completion of the apprenticeship for the right applicant.

Employer Description:
Discover Honley High School, where our past informs our future, and every student’s journey is celebrated. Welcome to Honley; a school where a rich heritage and forward-thinking vision converge to create an exceptional educational experience for all our students. Our history is a tapestry of tradition and transformation. Originally founded as a grammar school, the pursuit of academic excellence continues to underpin our ethos today and ensure that we remain a beacon of quality education I the heart of our community. At Honley, we believe in the holistic development of our students. Our dedicated and highly skilled staff are passionate about fostering a supportive and inclusive environment where each student is encouraged to soar. Our curriculum combines traditional academic disciplines with innovative learning opportunities that prepare our students for the complexities of a constantly changing world. Beyond the classroom, our vibrant extracurricular programs provide a wealth of opportunities for students to explore their interests, develop new skills, and form lasting friendships. Whether through sports, arts, community service or leadership activities, we strive to nurture well-rounded individuals, ready to make a positive impact on society. As we look forward, Honley High School remains steadfast in its mission to cultivate a love of learning, a spirit of curiosity, and a dedication to excellence. We invite you to join us in continuing this proud tradition, as we prepare our students to meet the future with confidence, resilience, and a commitment to striving for the highest in all they do.

Working Hours :
Monday - Friday - 37 hours per week term time only (38 weeks). Monday to Thursday 8am to 4pm and Friday 8am to 3pm.

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Team working,Initiative,Non judgemental,Patience,Good attendance record