Events Assistant - Apprentice

Essential Job Functions:

Assist in preparing event-related materials such as handouts, signage, and badges, and liaise with the facilities team to ensure timely production. Provide logistical support at in-person events and sponsorships, including setup, de-rigging, and on-site staffing. Coordinate room bookings, catering, equipment needs, and draft event run sheets. Update, draft, and distribute event e-invitations and confirmation emails using the firm’s email management system “Vuture” to manage RSVPs, send reminders, and dispatch post-event follow-ups. Create artwork for invitations, signage and branded assets in Canva. Prepare consignments by collating items, packing, organising dispatch, and coordinating shipping with the facilities team. Research new event ideas and identify suitable venues. Update internal guides. Manage room reservations using the "Condeco" system. Publish event details on the firm’s website using the firm’s content management system (AEM: Adobe Experience Manager). Update the "Events Hub" calendar with holidays, meetings, and other events, including ad hoc revisions. Assist in updating ROI statistics in the "Events Hub" under the supervision of the Associate Director. Utilise CRM to create event mailing folders, track responses, update records, manage RSVP and attendee statuses, print labels, badges, and place cards, and export reports into Excel for distribution. Coordinate purchase and distribution of speaker gifts as required.
Support team with event supplies and branded SWAG orders and inventory tracking. Support strategic firm initiatives e.g. D&I, Innovation and Pro Bono events as required. Perform additional tasks as required to support the events team.

Essential Knowledge, Skills, Abilities and Other Job-Related Competencies:

Excellent organisational skills and the ability to prioritise tasks and multitask effectively. Strong attention to detail and accuracy in all aspects of work. Flexible and accommodating attitude, with a willingness to work outside regular office hours as needed. Proficiency in Microsoft Office (Word, Excel, PowerPoint). Comfortable navigating and mastering new tools, technologies and platforms. Commitment to delivering exceptional internal and external client service. Strong oral and written communication skills, including good grammar, vocabulary, and reading comprehension. Ability to maintain confidentiality and handle sensitive information with discretion. Capacity to learn and adapt to new skills as required. Ability to work independently while also being a collaborative team player in a dynamic environment.

Training Outcome:

A good foundation to kickstart a career in events. A role at the firm afterwards is not guaranteed, but it is something we would like to strive for. 

Employer Description:
Dechert is a global law firm, focused on sectors with the greatest complexities, legal intricacies and highest regulatory demands, we excel in delivering practical commercial judgment and deep legal expertise for high-stakes matters. We value openness, communication, integrity and honesty, thriving on the individual and collaborative efforts that are essential to producing excellent results. At Dechert, we are committed to attracting a diverse group of highly talented individuals from all sources, regardless of background. We seek to hire men and women with sharp minds, a passion for learning and the skills to deliver a level of client service that is distinctively Dechert. Dechert is committed to ensuring equal employment opportunity and non-discrimination. We are proud of our Firm and want everyone to feel welcome with an equal opportunity to excel.

Working Hours :
Monday - Friday (9:30am - 5:30pm). Overtime will be required.

Skills:
Communication skills,Attention to detail,Organisation skills,Administrative skills,Team working,Creative,Initiative,Patience