Business and Administration Apprenticeship - HCC Events and Sports Team

Takes responsibility for administrative support for the Culture Place and City Centre Team. Including raising and paying of orders, maintaining budget sheets, minute taking, producing financial reporting sheets for management. Maintains up to date databases of suppliers and third party service providers. Liaises with third party suppliers in relation to price and supply of equipment and services required by members of the team. Acts as a focal point and co-ordinator on information and records at individual events, managing timetables, troubleshooting, solving problems that may arise, and liaising between all parties involved in order to ensure that the events run smoothly and deliver agreed outcomes. Liaises with partner agencies and gathers data and prepares reports to assist member of the team to assess their performance against specific event objectives and key performance indicators. Arranges meetings, on behalf of the Corporate Events Manager and Corporate Events Officers, booking venues and equipment. Provides timely invitations, agendas, minutes and relevant information to clients and all other relevant partners. Prepares ad hoc documents and presentations for members of the Corporate Events team using the most appropriate format e.g. Word, Excel, PowerPoint, Access, and undertakes other routine clerical and event administrative duties as required. Utilises social media platforms to promote Hull City Council and promote events. Work with a variety of external agencies that provide equipment and services, providing support and advice to event organisers city wide. Regular liaison and updating of partners on event progress.

Training Outcome:

The successful candidate will be given the opportunity of full-time employment upon completion of the advanced apprenticeship if available.

Employer Description:
The Events team at Hull City council manage, facilitate and deliver high quality events in Hull city centre and surrounding areas. They are a small team of 6 who have a real passion for making the city a better place through Culture. The team also look after the sports ground safety function on behalf of the council making sure the cities two sports grounds are maintained and operated to a high level.

Working Hours :
Monday to Friday, with the option to be part of events on evenings and weekends. Shifts to be confirmed.

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Problem solving skills,Administrative skills,Number skills,Team working,Initiative