Business Administration Apprentice

Working with us as a Business Administration Apprentice, you will see that our business is centred around community, people and society.

Rothwell Group love to give our colleagues the opportunity to thrive, encouraging them to take on challenges that meet the needs of our current and future clients.

Our workplace culture will allow you to pick up not only the knowledge and skills to be used in your future career but also experience working in a professional but relaxed environment that will give you the confidence to excel in your role and develop as a professional.

Your role will typically be working alongside experienced administrators undertaking various office tasks, the role will support the other departments within the business and with your assistance will ensure work is delivered on time. The skills you would learn throughout your apprenticeship will include:

·         Procurement:

Issuing Purchase Orders to Suppliers and Sub-contractors through our purchase order system to ensure contracts run in a timely manner due to goods and services being delivered on time.

Processing the arrival of invoices and ensuring these are logged to the correct jobs.

Dealing with invoice queries and speaking to suppliers and sub-contractors to obtain a solution.

·         Colleague timesheets:

Collating colleague timesheets to ensure payment is processed in a timely manner.

·         Compliance:

Ensuring all documentation is kept up to date and stored in the appropriate manner in readiness for Audit.

·         Administration:

Preparing site documentation including Risk Assessments.

Typing of quotations.

Arranging training for other members of staff.

Arranging Travel and Accommodation for members of staff.

General office duties including filing, scanning, ordering of stationery and PPE equipment and dealing with the incoming and outgoing mail and deliveries.

·         Customer Service:

You will be the first point of call for telephone calls coming into the office, ensuring we go above and beyond customer expectations to offer a seamless excellent service.

·         Team Work:

This role will give you the skills and abilities to be an effective team player in a busy team.

Training:

Business Administrator Apprenticeship Level 3.

This apprenticeship will give you the knowledge, skills and behaviours required to work as Business Administrator and will include the following:

Use of multiple IT packages and systems relevant to the organisation in order to write letters or emails, create proposals, perform financial processes, record and analyse data Understand how to behave in a professional way including personal presentation, respect, respecting and encouraging diversity to cater for wider audiences, punctuality and attitude to colleagues, customers and key stakeholders Understand how to draft correspondence, write reports and be able to review others' work Understand how to make effective decisions based on sound reasoning and be able to deal with challenges in a mature way Understand how to build and maintain relationships within your own team and across the organisation Understand how to share administrative best-practice across the organisation e.g. coach others to perform tasks correctly Understand how to use relevant project management principles and tools to scope, plan, monitor and report

You will also produce a portfolio of evidence demonstrating examples of your work throughout the apprenticeship which will form the basis for the interview during the End-Point Assessment (EPA). Also, a project or process improvement will be completed over 21 to 35 hours during the apprenticeship which will form part of the EPA.

Apprentices will attend York College on a day release and work with their employer for the remainder of their contracted hours. During their time in College, apprentices will work towards developing their knowledge, skills and behaviours, and at work will consolidate their on-programme learning with the support of their employer. An assessor will visit every 8-10 weeks to discuss and monitor progress on the apprenticeship in conjunction with the employer.

The End-Point Assessment (EPA) will comprise of a 60-minute computer-based knowledge test of 50 questions, a 45-minute interview based on your portfolio of evidence, and a 10-15 minute presentation based on the project completed during the apprenticeship.

Training Outcome:

A permanent position may be offered upon successful completion of the apprenticeship.

Opportunity to learn and develop within the company.

We truly believe that we put our people at the heart of everything we do, and you will have the job, security and development opportunities, so why not join us, and be a part of our continuing growth and success? With exciting future ambitions, we couldn’t think of a better time for you to join us!

Employer Description:
With over 35 years of continued experience and excellence, we have to built a strong reputation. During the early years of the company’s growth we covered industrial, commercial, maintenance and build projects, providing a dedicated and complete service across our customer base. Rothwell is recognised as a highly renowned and reputable contractor within the industry. Over the past years we have achieved major industry accreditations and recently become a Principal Contractor Licence holder for Network Rail. This has led to the award of several frameworks to date, along with working on a sub-contract basis to a number of Main Frame Contract companies. We knowingly pride ourselves on the attention to detail that our experienced, dedicated staff take when undertaking a project and believe we have one of the most competent teams within this industry to complete to specification, within budget and time-frame whilst also dedicating ourselves to promoting high health and safety standards without compromise.

Working Hours :
Monday to Friday – Office Core Hours are between 07:00 and 17:00 and hours would be between these time. General working pattern is 08:30 – 17:00 for administration, however we are flexible on this.

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Creative,Initiative,Non judgemental,Patience