AAT Accounts Assistant Apprentice

You will be responsible for:

Accounts Payable Processing:

Process invoices and payments accurately and in a timely manner. Verify invoices against purchase orders and receipts. Ensure proper coding of expenses to the correct general ledger accounts. Address and resolve invoice discrepancies with vendors and internal stakeholders.

Vendor Management:

Maintain and update vendor records in xero (accounting system). Respond to vendor inquiries and resolve payment issues promptly. Conduct vendor reconciliations to ensure accuracy of balances.

Financial Reporting & Reconciliation:

Assist with the preparation of monthly AP reports, including aging analysis. Reconcile AP ledger balances with the general ledger. Ensure compliance with month-end and year-end closing procedures. Perform monthly Bank Reconciliations.

Payment Processing:

Prepare payment runs (e.g., checks, wire transfers, ACH payments). Verify payment details and obtain appropriate approvals. Monitor payment schedules to avoid late payments and maintain vendor relationships.

Compliance & Documentation:

Ensure adherence to company policies, procedures, and internal controls. Maintain organised and complete documentation for audit purposes. Stay updated on tax compliance, including VAT for invoice processing.

Training:
Assistant Accountant Apprenticeship Level 3 - AAT

This Level 3 programme builds on the foundations for entry level talent to support growth within an Accountancy and Finance function.

Employees on this apprenticeship will ensure an Accountancy and Finance practice performs in the most effective way. It includes the AAT Level 3 Diploma in Accounting and provides the opportunity for them to support the business with essential skills and behaviours to drive results.

You will learn how to prepare financial statements for Sole Traders and Partnerships, the importance of management accounting information, and how to prepare VAT returns. You’ll develop the technical skills to start, or progress, your career in accountancy and this will allow you to continue with your studies onto Level 4.

To pass this level you will need to study the following four units:

Financial Accounting; Preparing Financial Statements (FAPS). Management Accounting Techniques (MATS). Tax Processes for Business (TPFB). Business Awareness (BUAW).

You will also be required to complete an End Point Assessment (EPA), which will include a synoptic assessment and discussion with supporting portfolio.

Training will be provided by attending either face-to-face classroom based lessons or Live Online. An apprenticeship has to be relevant to the job you are undertaking and you must dedicate time to off the job training, as well as completing knowledge, skills and behaviours associated with your apprenticeship.

Training Outcome:
Opportunity to continue with the progression within Automata.

Employer Description:
At Automata, we're on a mission to transform how scientists work by making automation accessible to every lab in the world. We believe that by giving labs the power to automate, we can unlock discoveries that will shape the future of life sciences—from diagnostics and drug discovery to synthetic biology.But we’re more than just a company disrupting the industry—we're a team of innovators, problem-solvers, and creators passionate about empowering scientists.

Working Hours :
09.30 - 17.00, Monday to Friday.

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Initiative