Apprentice Accounts or Finance Assistant - University of Oxford - various departments and locations

You will assist with accounting and finance tasks within your specific department to enable the smooth running of day to day operations.

Below is a list of some of the tasks you may be asked to complete, however, please note specific responsibilities will vary depending on the department or division in which the role is based: 

Learn to carry out general office duties including managing emails and calendars, filing, and dealing with finance enquiries via email, face to face and over the phone/MS Teams Learn to check and sort the incoming mail for the Finance team including date stamping Learn the initial review of documents received to ensure that they are mathematically correct, sufficiently authorised and conform to regulatory requirements Develop skills in the inputting to the Oracle Financials system of authorised invoices, receipts, claims and the matching of invoice records Learn to reconcile items received into the Bank Account with transactions input into the Oracle system With the support of colleagues, learn the processes for filing documents Learn to prepare and send documents for imaging Learn to work with suppliers to check correct entry of bank account details, email addresses and respond to their queries Learn to provide guidance to staff, regarding invoices, expenses and payments processes. Managing those expense claims that it is necessary to query or return Develop skills in the receiving and checking of banking deposits from departments; the reimbursing of departmental Petty Cash floats and the daily balancing and reconciliation of cash as well as preparing cash and cheques for banking With support, allocate income received into the University Bank Account and investigate unidentified payments received into the University Bank Account, where necessary liaising with sponsors, donors and customers of the University Learn to support departments in the use of the University’s Online Store facility Assisting with maintaining finance records, ensuring accurate physical and electronic records are kept and that they are complete and up-to-date Assisting with preparing reports for month end reporting and reviewing the open purchase orders/ closed for receiving purchase orders reports on a regular basis With support, preparing any necessary financial documentation, including general ledger journals with a full audit trail 

In the execution of these roles and responsibilities the post holder will at all times: 

Abide by local and University rules and codes of practice with regard to Health and Safety Work with discretion and confidentiality when dealing with personal data or information

Whichever department you choose to be considered for (on successful completion of our initial screening process) you will find that you are supported and inspired to succeed within your role. 

Please note that departments are in a variety of locations across the centre of Oxford and Headington. 

Training:

Duration:  

13 months practical training period, plus 3 months for End Point Assessment 
 

Delivery model: 

Work-based training with your employer  Day release during term time (approximately 1 day a week at either Abingdon or Witney Campus)  Level 2 Functional Skills in Maths and English (7 days at college for each, if required)  Off the job training will count for at least 6 hours a week of an apprentice’s time at work 
 

Qualifications included: 

AAT Level 2 Foundation Certificate in Accounting  Level 2 Accountants or Finance Assistant Apprenticeship 
 

End Point Assessment: 

In-tray test  Portfolio  Structured Interview 

Training Outcome:
Over 80% of our apprentices continue with us in the role they have been trained for after their apprenticeship and that is just the start of their career

Employer Description:
We are the largest employer in Oxfordshire with around 16,000 staff working in and around Oxford in a huge range of roles. Our apprentices are never on their own and will benefit from a supportive environment working in collaboration with the rest of our committed team. You will also be supported by the central apprenticeship team and you will join our growing network of apprentices within the university. You will have the opportunity to become an apprenticeship ambassador for the University and region. We will provide you with a welcoming and inclusive workplace, offering support and development opportunities that will enable you to progress and do your best work. We recognise diversity as our strength, vital for innovation and creativity, and we aspire to build a truly diverse community, which values and respects every individual’s unique contribution.

Working Hours :
Monday - Friday usually 9.00am - 5.00pm You will have a fixed term contract of employment with the University of Oxford and this will range from 18-24 months depending on the department you work for.

Skills:
Communication skills,IT skills,Attention to detail,Logical,Team working,MS Excel, Outlook and Word,Discretion / confidentiality,Time management skills