HR Support Apprentice

Purpose of Post

To support the HR department by assisting with routine HR processes, queries, administration and managing the HR mailboxes.

To work closely with the HR BPs, HR Advisors, HR Coordinator and Payroll team to ensure that administrative HR processes and Payroll are carried out efficiently and in a timely manner.

To provide a high level of customer service to internal and external customers.

Duties

To assist HR BPs & HR Advisors with routine HR administrative processes and payroll administration. To assist in the administration of recruitment drives and pre-employment checks as required. To monitor the recruitment inbox; answer recruitment queries, save applications, invite candidates to interview and all appropriate correspondence to relevant parties as required. To be responsible for ensuring all staff (established, hourly paid and casuals) have provided all pre-employment documents as required under the direction of the HR Coordinator/HR Advisors. To draft HR-related letters or documentation under the guidance of the HR Advisor and HR BP where appropriate. To assist in maintaining and updating organisational charts on a monthly basis and any other databases or spreadsheets monitoring staff changes. To update HR systems promptly with sickness absences, special leave requests, unpaid leave, maternity leave, changes in address, names, DBS checks and any requested changes to ensure the HR system reflects all employee information accurately. To assist the HR Advisor in the production of reports on Fixed Term Contracts, Probation, Long Service, Work Permit, Maternity and DBS. Check if due dates are coming up for expiry and inform or chase up the relevant manager. To provide administrative support on HR & Departmental projects as allocated by the HR BP. To assist in maintaining the HR intranet site for the Guildhall School and ensure all information is current and accurate. To support the payroll team in their weekly processing of Casuals, unsocial hours and overtime payments, and complete payroll runs independently on an ad hoc basis where needed. To support the efficient functioning of the department, by helping to maintain the general office and its systems to adequate standards. Actively seek to implement the City of London’s Occupational Health and Safety Policy in relation to the duties of the post, and at all times give due regard to the health and safety of both themselves and others when carrying out their duties. Actively seek to implement the City of London’s Equal Opportunity Policy and the objective to promote equality of opportunity in relation to the duties of the post. To undertake any other duties that may reasonably be requested appropriate to the grade.

Training:

You will be supported to achieve the HR Support Level 3 apprenticeship. Theoretical training will be Biweekly with the support of the training provider. Practical training and support will be given in the workplace allowing you to embed your learning in the working environment. You will receive hours 6 per week to support with your apprenticeship studies.

Training Outcome:

On successful completion of the apprenticeship, we aim to offer a permanent role within the team if a position is available. Alternatively, we shall endeavour to secure an alternative position within the City of London Corporation.

Employer Description:
The City Corporation with a rich history that precedes parliament, the City Corporation has been an ever constant throughout history adapting in order to meet modern demands of the City it serves, and is home to some of the world’s most striking modern architecture. The City of London Corporation forms part of London as a whole, along with the 32 London Boroughs who have responsibility for local government services within their local area. Based at the Guildhall the City Corporation looks after and promotes the City of London.

Working Hours :
09.30 – 17.30 with 60 min unpaid lunch – Monday - Friday (Hours can be flexible i.e. 09.00 – 17.00 with 60 min unpaid lunch – Monday - Friday or 10.00 – 18.00 with 60 min unpaid lunch – Monday – Friday)

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Non judgemental,Patience