Facilities Administrator

Facilities Administrator Location: Bournemouth Salary: up to £14.30 per hour (DOE) Hours: 7am – 4pm, Monday – Friday   Assignment: Temp to perm Start date: ASAP   We’re looking for a highly organised and proactive Facilities Administrator to take ownership of all facilities-related administration. You’ll manage records, coordinate contractors, and ensure all paperwork, permits, and maintenance schedules are up to date. This role suits someone who’s hands-on, takes initiative, and keeps things running smoothly behind the scenes. Duties – - Serve as the primary point of contact for all facilities-related enquiries and service requests from employees and visitors - Maintain accurate and up-to-date records, including service agreements, permits, and statutory compliance documentation - Coordinate planned and reactive maintenance activities, liaising with internal teams and external contractors to ensure timely resolution of issues - Manage the ordering, stock control, and distribution of site consumables and office supplies - Oversee room booking systems, meeting space setup, and support office moves and workspace reconfigurations - Assist in the administration of access control systems, visitor management, and site security documentation - Monitor contractor attendance, verify permits to work, and ensure compliance with site health and safety procedures - Support procurement processes by raising purchase orders, receipting invoices, and maintaining cost and budget tracking spreadsheets - Carry out regular site inspections to identify faults, hazards, and opportunities for improvement - Contribute to sustainability, waste management, and energy efficiency initiatives across the site - Assist in the development and implementation of business continuity and emergency response procedures   Skills – - Proven experience in facilities, site services, or an administrative role - Highly organised with the ability to manage multiple priorities and deliver tasks to deadline - Strong attention to detail with accurate record-keeping and documentation skills - Confident communicator with excellent customer service and interpersonal abilities - Proficient in Microsoft Office applications and familiar with facilities management systems (e.g. CAFM, access control, visitor management) - Good understanding of health and safety principles and statutory compliance requirements - Proactive and solutions-focused, able to work both independently and collaboratively - Professional, approachable, and dependable in day-to-day interactions - Adaptable with a positive attitude toward continuous improvement and change To apply, or for more information please contact Shannon on 07441919648 or send an updated cv to shannon@holtrecruitmentgroup.com