HR and Business and Admin Support Apprentice - Level 3

Oversee the HR inbox and respond to standard queries Maintain personnel files paper and electronic Ensure SCR and Databridge are continually updated with personnel data Record all sickness/absence data and provide relevant paperwork on return for welfare and payroll purposes Assist with managing of all employees’ holiday entitlements on Company HR system Take minutes in HR meetings Assist with ongoing HR projects Assist with the advertising and managing of vacancies Liaise with Marketing person to update above on website and company social media Respond to the Jobs inbox - sending out application packs Respond to requests for application forms and collate on return Liaise with Managers and arrange interviews with candidates Prepare interview paperwork Draft and issue offer letters, Contracts of Employment and supporting paperwork Send out references, chase and verify for new employees and ex-employees and ensure agency staff have correct documentation Collate required data for new employees, complete online checks Apply for DBS’s on Company system, check progress, answer any queries, chase results Check employees on update service and check renewals of 4 year DBS and anniversaries of Update service renewals and chase staff members Manage probation period and induction paperwork, sending reminders to managers when probation is a month from being due and collating induction paperwork Input employees onto Company payroll system (QuickBooks) and HR system (Databridge).  Set up on Training account (Staff Skills), send out E-sign documents and all new starter information Assist with Payroll - gathering and inputting data onto excel sheets, including starters, leavers, change of details, sickness, overtime, statutory payments and expense and mileage claims Administer payroll compliance as required eg. PAYE, deduction from earnings, P60’s, Pension and auto-enrolment Respond to staff payroll queries Use Bupa portal to download invoices, add new starters, delete leavers, obtain quotes and manage P11D data Send out health assured detail to all new starters and those who may require a reminder Cycle to work scheme - assist with standard queries from staff and provide admin support Roll out employee assistance programme detail as required Send out links for on-line training as well as provide support to staff who require help logging in and re-set any failed tests Send documents through E-Sign system for required sign off and training Maintain a record of all training completed. Assist Managers to ensure mandatory training is up to date for all staff, send reminders and set deadlines for completion Raise training reports and input data Input training data onto training spreadsheet and personnel system Attend all relevant training Monitor accounts inbox alongside the HR Manager and HR Payroll Officer Process all incoming invoices Raise all sales invoices for events and conferences and monitor payments Chase late payments Monitor bank account and ensure all transactions are recorded  Complete till reconciliation and process cash and credit card transactions Manage MHE cash and prepare monies for banking when required, ensure petty cash balances Monitor accounts inbox alongside the Accounts Manager and respond to standard queries Filing paper invoices and other documents Archiving relevant paperwork held as per GDPR Assist with ordering stationary

Training:
On the job training in the usual workplace 

Training Outcome:

We hope to employ the candidate full time at the end of the apprenticeship and offer progression in their preferred area ie HR, payroll or accounting.

Employer Description:
We are a Specialist Independent College, working with young adults aged between 16 and 25 with Special Educational Needs & Disabilities (SEND) and with young adults who are 16-18 who require an alternative education provision to mainstream school or college.

Working Hours :
Monday to Friday 9.00am-5.00pm with half an hour each day for lunch

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Problem solving skills,Administrative skills,Number skills,Team working,Initiative,Patience,Discretion and Confidentiality