Business Administration Apprentice

Job Purpose:

To assist with the overall objectives of the College’s Procurement Strategy and provide an accurate and flexible administrative support and secretarial service to support the allocated systems of operation within the procurement department and to ensure confidentiality, timely and effective delivery of designated activities.

Key Result Areas:

To assist in the overall objectives of the Procurement department and the delivery of an effective and efficient service in line with the College’s Financial Regulations and UK Legislation. Provide administrative and secretarial support to allocated procurement staff (e.g. typing letters, reports, PowerPoint presentations, Excel spreadsheets; the taking and typing of minutes, photocopying, maintaining and updating filing systems). Managing diaries for the procurement team and booking meeting rooms. Processing requisitions below £3K. Assisting with receipt and booking in for deliveries. Ensure that the College’s policies and external standards for quality management and control are employed effectively within the areas of responsibility. Provide an advisory service for staff, students, and the public to ensure the highest customer service standards are maintained and monitored. Ensure the college’s agreed visual identity / corporate image is maintained within the allocated area. Assist in the effective provision of administrative support to designated systems of operations, (E-sourcing software, purchase order systems). Ensure the effective implementation and utilisation of all systems of work (computerised and manual) within New College Durham. Undertake any other duties commensurate with grade. Provide an efficient and effective reception service in accordance with the college’s Customer Service standards.  Promoting a high level of customer service. Ensure responsible working practices in relation to the Safeguarding of Vulnerable Groups. 

General Responsibilities:

To promote the mission, vision, and values of New College Durham. To ensure effective communications within and between teams, be involved in and participate in meetings, team briefings, development days, etc. To engage with line manager in regular appraisals and performance reviews against agreed objectives. To be responsible for actively identifying your own development needs.

Staff must take reasonable care, and be aware of their responsibilities under the Health and Safety at Work etc. Act (1974) and to ensure that agreed safety procedures are carried out to maintain a safe environment for staff and visitors to the College.

Variation in the Role:

Given the dynamic nature of the role and structure of New College Durham, it must be accepted that, as the college's work develops and changes, there will be a need for adjustments to the role and responsibilities of the post. The duties specified above are, therefore, not to be regarded as either exclusive or exhaustive. They may change from time to time commensurate with the grading level of the post and following consultation with the member of staff.

Training:

On-the-job training in the workplace and a 1 day per week day-release to attend class for Business Administration.

Training Outcome:

Upon completion of the apprenticeship, you will achieve a full level 3 qualification and the potential of permanent employment.

Employer Description:
New College Durham currently ranks among the UK’s top ten per cent of colleges, thanks to our achievement and success rates (2021). When you enrol here, you’ll be signing up for a top tier college experience, delivered by a team of staff dedicated to continual improvement, and praised for every  aspect of our education and extra-curricular offering. We are proud to be the only college in the North East to be awarded a ‘Strong’ skills rating from Ofsted, with an overall rating of ‘Good’ with ‘Outstanding’ Personal Development and consistently 'Good' for all other judgement areas completed. We have a curriculum informed by our close working relationships with employers ensuring our students develop the crucial knowledge, skills and behaviours that are needed to gain employment and progress their studies;  and each year over 92% of our students progress into positive destinations including employment, apprenticeships, higher education and continued further education.

Working Hours :
Monday-Thursday 08:30-17:00. Friday 08:30-16:30.

Skills:
Communication skills,IT skills,Administrative skills,Team working,Attention to detail,Organisation skills