Finance Apprentice

 To ensure that all transactions relating to the Purchase ledger are properly recorded in accordance with College and Trust policies. To ensure Invoices and orders appropriately paid/authorised in accordance with the terms and conditions of service level agreements. To process all Expenditure Invoices/Orders on the accounting system/ Invoice processing system, appropriately code to cost centres, accounting codes, project codes and other analysis codes as required within the timeframes set for processing of transactions.   To ensure that all payments are accurately and regularly coded in Purchase ledger daily. To ensure that all amounts due by the College/Trust and subsidiaries are properly recorded in the Purchase ledger that outstanding payments are paid in accordance with College/Trust policy. To support the Finance Supervisor maintaining and updating procedures for all areas within the expenditure/creditors. To ensure that all documents including Purchase requisitions, Invoices/orders are properly authorised as may be specified in the financial regulations/or authorised procedures. To maintain the Purchase ledger systems, process/match invoices/order, credit notes, reconcile creditors accounts, carry out month end processing of financial transactions and ensure that reports required for expenditure and creditor are produced within the timeframes set for management accounts. To assist with month end reporting and calculations each month. Provide management information as and when required. To receive, code and log all purchase invoices before ensuring that they receive appropriate budget holder approval. To monitor unauthorised purchase invoices, and ensure they are chased for prompt authorisation. To ensure that payments runs are in accordance with strict with payment terms and are produced on a fortnightly/monthly basis where applicable. To enter/ensure purchase orders are recorded onto the accounting system on a regular basis. To produce manual cheques for payment when required Ensure that all payments and purchase orders are authorised by the approved signatory, and coded to the relevant budget To liaise with budget holders and suppliers when required, to deal with and resolve queries and monitor expenditure. To scan all invoices/manual orders on to the finance system where applicable. To raise and input journal entries when required. To provide an efficient and friendly customer service to answer queries from staff, and customers. To ensure emails in Finance inbox/help desk box are attended to promptly in a professional manner and only pending requests yet to be attended to remain in the inbox folder. Completed requests are to be transferred to an appropriate folder. To support the Finance Supervisor in actioning/implementing action points identified in the external audit or internal audit. To provide assistance with enrolment, counter and cash collection duties as may be required. To carry out all duties in a manner that engenders an attitude of professional co-operation. To undergo training and development as directed by the Financial Controller, some of which may be off site. Model behaviours that always, are consistent with an open, inclusive and participative style.  Adhere to management of health and safety systems and policies within the College/Trust. To ensure that written procedures in relation to the duties of this post properly reflect the activities concerned and to refer up any amendments that may be required.

Training:
Training Provider: Bromley College of Further and Higher Education

On programme Training:

Level 2  Accounts/ Finance Assistant

Apprenticeship Standard Level 2 AAT Foundation Certificate in Accounting Level 1 Functional Skills in maths and English Institute of Apprenticeship Certificate

End-Point Assessment (EPA)

Structured interview (supported by a portfolio of evidence summary) In-tray test

Training Outcome:
Further progression onto level 3 to be discussed upon completion of the apprenticeship.

Employer Description:
Education Training Business

Working Hours :
Monday to Friday, 9.00am to 5.00pm.

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Problem solving skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Initiative