Business Administration Apprentice

Purpose of Post
To provide business administration support to the Education Strategy Unit in its delivery of the Education, Apprenticeship, Community learning and Skills Strategies.To schedule, administer and support events, meetings, forums and activities delivered by the Education Strategy Unit.To provide communications support to the Adult Skills Strategy Unit’s communications with its stakeholders and strategic partners. Diary management and coordination of meetings to the Head of Services- Adult Skills & Ed Servics (ASES) (training will be provided). Responsible for general day-to-day office procedures, including management of peripherals and a team inbox.

Main Duties & Responsibilities

To be an effective team member of the ASES Unit in its delivery of the Apprenticeships, community learning and training and Skills Strategies. To provide business administrative support to ASES , which will include: financial administration, filing, printing and photocopying, supporting the diary management of Head of Service (ASES) To provide administrative support for meetings and forums with DWP, external employer forums, business and community organisations, and other external stakeholders. This will include: scheduling meetings, distributing agendas and papers, taking minutes, filing. To provide support to the partnership events delivered as part of the three strategies.Tasks will include: Managing invitations and responses, drafting communications to invitees, creating events resources, and supporting the Events Officer with tasks
before, during and after events. To provide communications assistance to ASES including: drafting communications to internal and external stakeholders. To represent ASES and the City of London Corporation internally and externally as required in relation to all duties of the post. To develop effective working relationships with internal and external stakeholders, to support the delivery of ASES Learning and Skills Strategies. Being an active ambassador towards working efficiently using all tools within Microsoft 365, specifically with file management. Maintaining a comprehensive database of contacts of learners well as internal and external contacts.

Additional

Actively seek to implement the City of London’s Occupational Health and Safety Policy in relation to the duties of the post, and at all times give due regard to the health and safety of both themselves and others when carrying out the duties of the
post.  Actively seek to implement the City of London’s Equal Opportunity Policy and the objective to promote equality of opportunity in relation to the duties of the post. Undertake any other duties that may reasonably be requested in relation to the duties of the post.

Training:

You will be supported to achieve the Business Administration Level 3 apprenticeship. Theoretical training will be Biweekly with the support of the training provider. Practical training and support will be given in the workplace allowing you to embed your learning in the working environment. You will receive hours 6 per week to support with your apprenticeship studies. 

Training Outcome:

On successful completion of the apprenticeship, we aim to offer the opportunity to progress to a level 3 apprenticeship, then a permanent role within the team if a position is available. Alternatively, we shall endeavour to secure an alternative position within the City of London Corporation. 

Employer Description:
The City Corporation with a rich history that precedes parliament, the City Corporation has been an ever constant throughout history adapting in order to meet modern demands of the City it serves, and is home to some of the world’s most striking modern architecture. The City of London Corporation forms part of London as a whole, along with the 32 London Boroughs who have responsibility for local government services within their local area. Based at the Guildhall the City Corporation looks after and promotes the City of London.

Working Hours :
Monday to Friday 9:15am - 5pm core hours. Flexibility will be required for business needs.

Skills:
Communication skills,IT skills,Attention to detail,Customer care skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Non judgemental,Patience