Receptionist/ Administrative Apprentice Level 3

About the Role To provide an efficient and professional reception for Trueform Engineering Ltd and to provide vital administrative support to the Social Value Coordinator.

Responsibilities & Duties

Your main responsibilities and duties will include:

Call Handling / Meet and Greet Visitors: Answer all incoming telephone calls and direct to the appropriate person promptly and in a professional manner. Ensure that all messages are passed on to the appropriate person efficiently. Meet and greet visitors, offering them refreshments and directing them to the right person. Manage the visitor’s induction and ensure that all visitors are issued with a pass. Ensure that the reception area is kept tidy at all time. Meetings: Organizing and arranging lunches/refreshments for meetings as and when required. Maintaining supplies for meeting rooms ensuring that they are stocked daily with all required supplies. Handling Incoming / Outgoing Post: Pass incoming post unopened for distribution. Prepare all outgoing post for collection on a daily basis by Royal Mail. Admin Support Providing administrative support to the Social Value Coordinator: Schedule meetings related to Social Value initiatives and projects. Provide logistical support to help facilitate employee volunteering days. Update the social value data spreadsheet with guidance from the Social Value Coordinator. Send organisation-wide Social Value emails detailing current and future projects. Record updates to key data in relation to Social Value activities with guidance from the Social Value Coordinator. Liaise with line managers to complete actions from the Social Value agenda with support from the Social Value Coordinator. With guidance from the Social Value Coordinator develop presentations for Quarterly Social Value meetings. Travel: Co-ordinate approved travel arrangements on behalf of Trueform employees as and when required.

Training:

Apprentices will be required to attend college at least x1 day per week either at Uxbridge, Harrow or Hayes Campus completing necessary mandatory training and units associated with the apprenticeship.

The apprentice will be required to complete:

•                Work towards gaining a full Qualification.

•                Employment Rights and Responsibilities.

•                Skills, Knowledge, and Behaviours.

•                Standard and End Point Assessment.

Other training will be provided by the employer as required to enable the fulfilment of the job role.

Training Outcome:

Could lead to a permeant position on successful completion of apprenticeship.

Employer Description:
Trueform is a pioneering technology & manufacturing company that provides leading products, manufacturing, and specialist engineering solutions for all modes of passenger transport.

Working Hours :
Monday - Friday, shifts TBC.

Skills:
Organisation skills,Communication skills,IT skills,Administrative skills,Team working