Business Administration Apprentice

General Administration:

Update manual and computerised record/information systems Update and maintain the school calendar Assist with managing the school’s email inbox, ensuring the school meets its expected response times and that emails are forwarded to the relevant staff member as necessary Manage and organise completed forms from parents and carers Report any issues with the school’s IT systems Organise and distribute incoming and outgoing post Provide administrative support to staff as needed Book training courses for all staff Order, monitor and manage stock, ensuring best value following the school’s purchasing processes Carry out filing, printing and photocopying. Maintain the operation of the printer and photocopier to ensure it’s ready to use at all times, resolving any issues as necessary Assist with organising parents’ evenings and other meetings and events, including the organisation of rooms and equipment, and providing refreshments as required Keep records in accordance with the school’s record retention schedule and data protection law, ensuring information security and confidentiality at all times

Attendance administration:

Monitor and maintain an accurate record of pupil attendance, producing reports as necessary Monitor the late arrival of pupils and contact parents/carers to identify reasons for non-attendance, ensuring all safeguarding procedures are followed

Reception:

Act as the first point of contact for parents/carers and visitors arriving at the school Deal with telephone and face-to-face enquiries efficiently and in a professional and supportive manner Seek support from other colleagues where necessary to respond to complex enquiries Respond to messages promptly and accurately, passing on information to relevant staff members as necessary Assist staff and pupils with the information and support they need

Safeguarding:

Control access to the school in line with the school’s safeguarding procedures, including signing in visitors, checking identification as necessary, issuing passes and notifying them of safeguarding and safety procedures Be alert to unknown individuals on the school premises and report any concerns in line with the school’s procedures Administer the school’s filtering and monitoring system for online safety, and escalate any safeguarding concerns following the correct safeguarding procedures

Written Communication:

Write and send email responses that are professional and uphold the school’s vision and values Update and distribute online and offline communications (e.g. letters, newsletters, social media posts, etc.) to parents, staff and other stakeholders Assist with marketing and promoting the school

Finance:

Enter data into the school’s finance systems and produce reports as necessary Collect, record and issue receipts for payments from parents and carers Carry out financial administration in line with the school’s procedures Other areas of responsibility Read and follow the relevant school policies Undertake training required to develop in the role Ensure all duties and responsibilities are undertaken in line with the school’s health and safety policy Contribute to the safety of children and young people and protect them from harm

Training:

Business Administrator Level 3.

The Apprenticeship Scheme is run in conjunction with Derbyshire Adult Community Education to ensure that you are supported by a first-class training programme which will enable you to achieve the following qualifications:

You will gain all the Knowledge, Skills and Behaviours to enable you to enter gateway for the End Point Assessment Functional Skills at Level 2, English, maths, if required

Training Outcome:

Successful completion of the apprenticeship will lead to consideration for any roles that are available within the council at the time.

Employer Description:
We offer a great start to your child’s education, with good standards of achievement and progress to equip children for the next stage in their journey through school and life beyond. Education is so much more than academic achievement and we support and enthuse children to be great in many other ways too. The teachers and staff are caring and sensitive to developing and growing children and their needs. We include everyone and nurture all skills, talents and interests. Our school is a happy place to be and I look forward to every day, being with the children, working and engaging with them in the varied and exciting experiences we provide.

Working Hours :
Monday to Friday 8.30am to 3.30pm

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Creative,Initiative,Non judgemental,Patience,Physical fitness