Apprentice Business Admin Assistant

Purpose of the Job:

To provide an effective and efficient clerical and welfare support to the school, including to support the Office Manager when required To ensure the office is well organised and efficiently run To develop constructive relationships and communicate effectively with staff, parents, carers, other agencies and professionals, maintaining confidentiality and adhering to data protection at all times To contribute to the overall ethos, work and aims of the school. To have a due regard for safeguarding and promoting the welfare of the children and young people and to follow all associated child protection and safeguarding policies as adopted by the school and the Local Authority

Duties and Responsibilities:

Welfare:

To administer First Aid to pupils as required, in keeping with the school’s policy To liaise with parents regarding pupils’ sickness/injury To assist with the general welfare of pupils

Attendance:

To input information on Arbor from the registers, such as notes of absence, hospital appointments etc. To monitor and manage pupil attendance levels and work closely with the Attendance Officer as and when necessary, e.g. to confirm all absent children for first day calling Maintain pupils’ personal data in the data base Manage pupil records ensuring data is kept up to date on the database. Also entering new entrants and amending records as necessary under the supervision of the Deputy Headteacher To organise and compile the move from infants School to Junior School which are allocated for the new school year under the supervision of the Admissions Officer

Reception/Administrative/Clerical:

To be a point of contact for both telephone and face to face enquiries and take messages where appropriate To ensure school security arrangements are always complied with, including the issue of visitor’s badges and signing in To sign in students in the late register and sign out children during the day for varying purposes To ensure that the office is kept tidy and well organised To accept and sign for deliveries as appropriate To provide general clerical and administrative support including, filing, photocopying and reprographics To respond to emails and telephone enquiries as required

General:

To work within school policies and procedures To ensure that children’s personal files are up to date by filing all necessary paperwork To carry out other duties which may be required from time to time to meet the needs of the service commensurate with the job To contribute to the provision of an effective environment for learning To support the promotion of positive relationships with parents and outside agencies To attend skill training and participate in personal/performances development as required To take care for their own and other people’s health and safety To be aware of the confidential nature of issues

The above duties are neither exclusive nor exhaustive and the postholder may be required to carry out such other appropriate duties as may be required by the Head of School within the grading level of the post and the competence of the postholder.

Training:
Full on-the-job and off-the-job training will be delivered and supported by our Training Provider - Davidson Training UK Ltd All training will be carried out within the workplace during working hours Business Administrator Apprenticeship Standard Level 3 Level 2 Functional Skills in English and mathematics (if you already do not hold the equivalent) Full training will be given leading to a recognised Business Administrator Apprenticeship Standard

Training Outcome:

This is a fantastic opportunity for long-term progression within the school environment. Upon successful completion of the apprenticeship, you could establish your career in the school and even have the potential to progress to an Office Manager role in the future!

Employer Description:
Outstanding School where children flourish. Our staff members are committed to delivering high quality teaching and pastoral care. We endeavour to provide a stimulating blend of inspiring learning which challenges every child to exceed their potential. Our aim is to help pupils become enthusiastic, independent learners who want to make a positive contribution to their community. We are committed to working in partnership with parents and carers. We encourage early communication and are able offer a wide range of support to families to ensure our pupils arrive at school ready to learn.

Working Hours :
Hourly Rate: £7.55 per hour. Working Hours: Monday to Friday, 08:00 am to 4:00 pm- with 1-hour unpaid lunch break. Term-Time Only. You will be required to work 35 hours each week

Skills:
Communication skills,IT skills,Problem solving skills,Administrative skills,Team working,Non judgemental,Awareness of confidentiality,High level of integrity,Trustworthy,Commitment to safeguarding,Discreet,Adaptable,Resilient,Fluency in English