Procurement Assistant Business Apprenticeship

The goal of this role is to improve the departments administrative efficiency, making sure that orders and IT system information is always up-to-date allowing for a better customer experience. The role will also support the Procurement Supervisor, allowing them to focus on more tactical tasks.

Specific Duties:

Drop-ship order processing:

Raise all drop-ship (direct delivery) orders onto the ERP system Where required, raise Barton Storage Systems delivery paperwork for dropship orders Send orders through to suppliers Track and expedite drop-ship orders to ensure that they are received by the customer by the required promise date. Record keeping Scan and file supplier delivery paperwork Scan and file supplier order confirmation paperwork Ensure that the ERP system is kept honest with updated supplier expected delivery dates

Customer Portals:

On a daily basis update customer portals with up-to-date stock information ‘Turn-off’ any lines where stock is not available Complete reports for the Procurement Director and Procurement Supervisor to show the lines that are not available Put the expected back-order / replenishment dates into the customer portals, so that customers are well informed when items are due back into stock

Communication and Coordination:

When dates on any drop-ship ordered items are moved by suppliers, communicate the delays to the Sales Team Inform the Sales Team and the Operations team on any items that are going to be placed on back order and when they are expected to be replenished

Procurement Team Assistance:

Shadow and support the Procurement Team in their tasks so that cover can be provided when other Procurement Team members are out-of-office or on leave, including the following:

Running ‘re-order’ reports or ‘Materials Requisition Planning’ with the purpose of raising purchase orders for the products and services that the business requires, while maintaining appropriate levels of stock After approval by the Procurement Director (or other Directors in the business) raising ad-hoc Purchase Orders as requested, such as; non-product-related items, services and spot-buys Ensure that Orders are placed accurately and acknowledged by suppliers promptly so that invoice queries are kept to a minimum Resolving supplier invoice queries Order book management. Ie. expediting orders, cancelling, increasing or reducing order quantities where appropriate, checking and filing order acknowledgements to ensure that Purchase Orders aren’t missed or lost by suppliers and sending outstanding order reports to suppliers Updating the Operations team, informing them in advance of goods that are not going to be ready to send to key corporate customers, so that they can be left off outbound advance shipping notes Planning supplier deliveries into timed delivery slots to assist with warehouse resource planning

Training:
Business Administrator Level 3 Apprenticeship Standard Training will be completed with City of Wolverhampton College

Training Outcome:
There may be the opportunity of a full-time position upon successful completion of the apprenticeship

Employer Description:
Barton Storage Systems, your trusted trade-only supplier with over 60 years of excellence serving the UK and international markets. Through our UK distributor network, we deliver premium-quality storage equipment, innovative handling systems, and reliable access solutions that meet evolving industry demands.

Working Hours :
Monday - Thursday, 8.30am - 5.00pm and Friday, 8.30am - 4.30pm.

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Problem solving skills,Administrative skills,Team working