Procurement Coordinator Business Apprenticeship

Responsible for the overall inventory planning for the business, the Purchasing Coordinator will set, maintain and order stock to appropriate min/max stock levels balancing high stock availability for customers against warehouse space constraints and working capital.

The Purchasing Coordinator will also aid the Procurement Supervisor and Procurement Director in completing tactical and tasks related to the suppliers for which they are responsible, such as; supplier management, supporting in supplier meetings, sourcing activities, negotiations and cost savings, managing supplier contracts and improving supplier performance. This is predominantly a supporting role, so such tasks will be done under the supervision and guidance of the Procurement Supervisor.

Specific Duties:

Order Book Management:

Responsibility for complete order book management. Ie. expediting orders, cancelling, increasing or reducing order quantities where appropriate Receive and file order acknowledgements to ensure that Purchase Orders aren’t missed or lost by suppliers Issue ‘outstanding order reports’ to suppliers to ensure that vendor order books are aligned with Baron Storage Systems ERP system Maintain accurate expected order dates within the ERP system so that orders can be effectively tracked and customers easily updated Book in and Good-Receive Purchase Orders on the ERP system. File documentation generated within in the procurement cycle, such as; RFQs, quotations, Purchase Orders, order acknowledgments, order amendments, ASNs, Delivery notes and any other supplementary documentation Ensure that Orders are placed accurately and check them against supplier acknowledgments so that invoice queries are kept to a minimum. Resolve any supplier invoice queries in a timely manner

Inventory Planning:

Running ‘re-order’ reports or ‘Materials Requisition Planning’ with the purpose of raising purchase orders for the products and services that the business requires, while maintaining appropriate levels of stock Set and maintain appropriate minimum and maximum stock levels to ensure that stock availability for customers is above target and space in the warehouse is fully utilised Communicate regularly with the warehouse to support their smooth operations and space constraints React to changes in demand trends to limit, as much as possible the number of SKUs going into back order

Operations Support:

Responsible for proactively updating the Operations team (on a daily basis), informing them in advance of goods that are not going to be ready to send to key corporate customers, so that they can be left off outbound advance shipping notes Work closely with Operations and the Warehouse teams to plan supplier deliveries into timed delivery slots to assist with warehouse resource planning Complete Advance Shipping Notes and maintain the ‘goods-In’ calendar so that the business is well informed of the goods that it is due to received

Other duties:

After approval by the Procurement Director (or other Directors in the business) raise ad-hoc Purchase Orders as requested, such as; non-product-related items, services and spot-buys Work with the Operations and Commercial teams to resolve any quality issues that are believed to be caused to supply chain or supplier errors, getting products reworked, credit notes or replacements as is appropriate Acting as the main liaison with suppliers when asked for technical or commercial (pricing and lead-time) information from other stakeholders at the company

Training:
Business Administrator Level 3 Apprenticeship Standard Training will be completed with City of Wolverhampton College

Training Outcome:
There may be the opportunity of a full-time position upon successful completion of the apprenticeship

Employer Description:
Barton Storage Systems, your trusted trade-only supplier with over 60 years of excellence serving the UK and international markets. Through our UK distributor network, we deliver premium-quality storage equipment, innovative handling systems, and reliable access solutions that meet evolving industry demands.

Working Hours :
Monday - Thursday, 8.30am - 5.00pm and Friday, 8.30am - 4.30pm.

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Problem solving skills,Administrative skills,Team working