Apprentice Business Administrator

Main purpose of role: Opportunity to gain practical workplace experience across multiple departments including Human Resources, Sales & Marketing, and Finance, while studying towards a nationally recognised qualification.

Key Accountabilities and Responsibilities:

General Office Administration:

Answer phone calls, respond to emails, and greet visitors in a professional manner.  Organise and file documents both electronically and in hard copy.  Assist with scheduling meetings, booking rooms, and preparing meeting materials.  Input and update data accurately in spreadsheets and internal systems.  Help with handling incoming and outgoing post and deliveries.  Maintain office supplies and support general upkeep of the work environment.  Support the team with project work, reports, and presentations as needed.  Learn how to follow company procedures, policies, and health and safety practices.

HR Administration:

Assist with recruitment admin, including posting job ads, scheduling interviews, and onboarding new starters.  Maintain accurate and confidential employee records in the HR system.  Track annual leave, absences, and training records.  Support the administration of employee benefits, including company vehicles.  Learn to assist in managing the company car fleet, including: - Keeping vehicle records up to date (e.g., MOT, insurance, service schedules).  Coordinating vehicle allocations and usage logs.  Communicating with suppliers and leasing companies.  Ensure compliance with GDPR and internal HR policies.

Sales & Marketing Support: 

Assist in the preparation of sales proposals, presentations, and reports.  Help maintain the CRM database with up-to-date client and lead information.  Support the coordination of marketing campaigns, including social media scheduling and email marketing.  Contribute to the creation of marketing materials and website content.  Monitor and report on marketing and sales activity as required.

Finance Administration: 

Assist with invoice processing, purchase orders, and supplier communication.  Help maintain accurate financial records and reconciliation of expenses.  Learn to support payroll processing, including: Gathering and checking timesheets and attendance records. Assisting with payroll data entry and liaising with payroll providers or finance staff.  Maintaining confidentiality and accuracy in all payroll-related tasks.  Support the preparation of monthly financial summaries and reports.

Training:
The learner will be studying the Business Administrator Level 3 Apprenticeship Standard qualification.

Training Outcome:

You will have the chance to learn key processes such as payroll and company fleet management, gaining practical skills for a career in business administration. As an Apprentice Business Administrator, you will support the smooth running of the business by providing administrative support to key departments. You will play an important role in ensuring the efficiency of daily operations while developing essential business skills and knowledge.

Employer Description:
Manufactures PPE and respiratory equipment. They have 108 employees, 99 of which are based in Thetford, with the remaining employees based at home across Europe and the UK.

Working Hours :
Monday - Friday, between 8:30am and 5pm

Skills:
Communication skills,Attention to detail,Organisation skills,IT skills,Team working,Initiative